EXTERNAL VACANCY ANNOUNCEMENT

Administrative Assistant

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

Date: May, 2021

Vacancy No:   069/21

No of Positions; 2 (Two)  

Type of Employment- Definite- until December 31, 2021

Duty base and Position:  1 for Raya/Alamata and 1 for Ofla

Dead Line: May 14, 2021

JOB SUMMARY

The purpose of the Administrative Assistant position is to maintain personnel records, process employment formalities of newly recruited project personnel. She/he ensures the proper maintenance of offices and residences and timely settlement office and residence water, electricity, and telephone bills.

RESPONSIBILITIES AND TASKS

  General Services

• Ensures proper and timely maintenance of offices and residences;
• Follows-up repair and maintenance of grounds, utility installations and other physical facilities of the field office;
• Checks to ensure project properties are maintained properly;
• Settles office and residence water, electricity, and telephone bills with concerned organizations.

Personnel Functions

• Controls attendance register of the field office personnel and checks monthly payroll and ensures accuracy of basic personnel data before payment is effected;
• Follows up that the field office staff performance appraisal activity is carried out on time and checks that recommendations for bonus, salary increment, promotion, reclassification, demotion, etc. are made in accordance with established policies and procedures;
• Makes internal and/or external announcement of vacancies as required by the field office;
• Processes fulfilment of employment formalities, checks employment records and follows up probationary period of field office personnel;
• Follows up recruitment, transfer and dismissal of employees.

Data Base Management:

• Establishes new personal files and records data of all newly recruited personnel;
• Ensures that personnel records database are kept up-to-date;
• Records and updates salaries and allowance charges, transfers, promotions completion of probation, termination of service, etc. of staff on personnel files and computer data bases;
• Keeps records of leave balances of field office staff and prepares quarterly report.

 Reporting and Documentation

• Maintains personnel records and prepares periodic manpower reports as required;
• Sorts, registers and files documents, letters and other forms of correspondences;
• Prepare quarterly accrued leave reports for the consumption of the Area Finance;
• Prepare periodic HR Reports/statistics.

Performs Secretarial Duties.

• Type general and personnel correspondences using a computer and performs any other duties as assigned.

 Job Requirements

QUALIFICATION

EDUCATION/TRAINING: College Diploma in Management

EXPERIENCE:

Required: 

• 4 years’ experience in personnel, procurement or related work.

Desired:     

TECHNICAL SKILLS:

• Good communication skill in written and spoken English;
• Well organized and ability to act in a professional and ethical manner;
• Good skills in computer applications;
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach and sustainable development.

COMPETENCIES

Respect, accountability, courage, excellence, integrity, adaptability, communicating with impart, contributing to team success, planning and organizing, proactive problem solving, technical and professional knowledge.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through Ethiojobs: www.ethiojobs.net

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.