Dan Church Aid

Position: Admin & Finance Assistant

Job Time: Full-Time

Job Type: Contract

Place of Work: Gambella, Ethiopia

Salary: As per the DCA salary Scale

Posted date: 27 minutes ago

Application Deadline: May, 17/2021 (10 days left)

Dan Church Aid (DCA) is a legally registered international NGO engaged in the development and humanitarian assistance to poor rural people in Ethiopia in partnership with Ethiopian NGOs and civil society organizations.

DCA Ethiopia is looking for a competent Admin & Finance Assistant for its field office in Gambella. The Admin & Finance Assistant is responsible for the proper handling of Field Office Petty Cash and performing administrative tasks in the DCA Gambella field office.

Post Title:   Admin & Fainance Assistant -Gambella

Vacancy Number: Vacancy number: DCA-ETH/VA- 008/2021

Vacancy Date: May 07, 2021

Type of Contract:  Two years with extension probability based on performance and funding

Duty Station: Gambella

Reporting to: Finance and Admin coordinator 

Expected Start Date: As soon as possible

Salary: As per the DCA salary Scale

Main tasks of the position:

 Job Summary

 The role of the Administration and Finance Assistant is to handle all cash transactions and administration/HR-related activities. She/he is responsible for effecting cash, maintaining & updating cashbook, Office management, and HR management of Gambella Field Office. S/he works under the supervision of the Finance and Administration Coordinator.

Specific Duties and Responsibilities.

• Handle all cash transactions of the field office.
• Maintain and update field office cashbook on daily basis and have up-to-date petty cash balances.
• Keep all cheque pads in the safe box.
• Ensure withholding tax receipt is issued whenever a tax is withheld from the purchase of goods and services.
• Ensure that all transactions adhere to DCA financial guidelines and control systems.
• Ensure all financial documents are properly filed and handled.
• Effect all cash for authorized payments.
• Ensure all necessary documents are attached to the payment request before effecting any payment.
• Follow-up cash advances and ensure they are duly refunded and/or settled.
• Make daily cash count for balance checking purposes and investigate the possible differences and their causes (if any).
• Perform coding and record cash transactions in the daily cash book. 
• Check the validity of the invoices.
• Maintain proper records management for all Administrative correspondences & records.   
• Updates personnel files of field office employees.
• Ensure field office employees' records & files are kept safe.
• Make sure that all-important records are attached to each staff file.
• Keep and updates annual leave tracking sheets of all field office staff.
• Make sure annual leaves, R&R leaves, sick leaves, compensatory leaves, and other types of leaves are utilized as per the DCA staff procedure manual & all leave records are attached in each staff file.
• Ensure office arrangements and set up are attractive, conducive & economical.
• Make sure offices, guesthouses, premises & other facilities are clean & ready to use.
• Make sure that refreshment services are served for field office employees timely and properly
• Distribute staff phone credit on a monthly basis
• Make sure all communication systems & equipment are functioning properly, and they are utilized in economical ways.
• Make flight booking for field office staff whenever they travel for company business as well as R&R leaves.

Key Qualifications / Experience:

• Diploma or BA Degree in Business Management, Accounting, or any other related field.
• Minimum of two years of experience in similar Experience for BA and more than four years for Diploma
• NGO Experience is highly desirable.
• Excellent skills in written and oral English and computer literate

Technical & Other Skills

• Good level of computer literacy, including database applications.
• Working experience in a similar context is an asset.
• Working capability in English is required. Working knowledge of a local language is an advantage.

How to apply

Interested and qualified applicants should apply for the post via the link

DCA is an equal opportunity employer, and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status, and religious, political, or ethnic affiliation. DCA encourages women to apply. Please don’t mention your religious or ethnic affiliation in your application. 

Female candidates with the required educational background and experience are highly encouraged to apply.

Only shortlisted candidates will be contacted. Please attaché only CV and motivation letter