Purpose: 

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries across Africa, Asia and the Americas.

Grants and Finance Coordinator reports to the Finance and Admin Manager. The position holder is responsible in ensuring:

• Interoffice payments and their corresponding records are done and reconciled in a timely manner;
• Audit works are well facilitated within the time frame agreed;
• Timely and reliable grants financial analysis that leads to effective decision making by Plan AULO Program and the wider Plan MEESA and WACA teams.

Typical Responsibilities - Key end Results of the Position:

Accurate Financial analysis and reports in Plan AULO compliant to established policies and procedures

• Timely delivery of all donor financial reports for Plan AULO Program;
• Review all partners’ reports to ensure proper funds absorption as well as monitor compliance;
• Finance Planner role on SAP and leads on supporting finance functions on SAP for Plan AULO projects;
• Review exceptional reports in the SAP and communicates to the responsible budget holder/s for the necessary corrective action/s;
• Ensuring effective management of the grants resources by overseeing effective budgeting, planning and budget utilization;
• Support program team in annual budget preparation to ensure the budget are accurate, reasonably and incorporate all costs like apportion cost;
• Responsible to produce monthly Budget Vs Expenditure report to internal management per donor agreed currency; and Plan Group Currency;
• The position holder is responsible to monitor the budget utilization per each budget in the agreement and give the timely advice to the program team about the budget status;
• Conduct field monitoring from the finance perspective and develop the filed compliance visit report submit to the Finance and Administration Manager and the respective program team. Follow up the implementation of action pointes;
• Supporting the Program Leads to ensure that program resources as utilized for the intended purposes and to ensure that financial reports are accurate, reflecting the reality of transactions incurred at all times;
• Ensure for each assigned grant the share Cost recovery per WBS were charged periodically;
• Confirm the outstanding payment, outstanding advance, partner advance, NR (Not related to grant) per the assigned grant were cleared before the grant is closed;
• The position holder should review the Project Outline (PO) on SAP to ensure approved budget on the Excel sheet Vs up loaded on the system;
• The position holder is accountable for the assigned grant to insert the awarded budget on SAP system;
• Any other duties assigned by immediate supervisor.

Ensure Accurate monthly processing of the Payroll compliant to HR policies in place

• Prepares quarterly severance & holiday provisions: to recognize plan’s commitment to its staff in terms of severance compensation and annual leave entitlements.

Technical support on the day to day business processes to Plan AULO

• Provides support on financial activities for Plan AULO;
• Produce confirmation letter for partner cash transfer;
• Coordinates the harmonization of incomes and expenditures and prepares all financial forecasts;
• Coordinates all financial audit processes.

Plan AULO Business plan in place in order to support funding plans

• Supports Plan AULO annual and other budgeting processes;
• Reviews assigned partners liquidation documents, maintain the overdue balance within the level of acceptable limit and facilitate the subsequent fund release.

Dealing with Problems:

• Providing support to Plan AULO ensuring a delicate balance on standards is maintained in all processes;
• Financial Reporting and Analysis;
• Internal Financial Controls.

Communications and Working Relationships:

Internal

• Country Office
• Regional Office
• Global Hub
• National Office
• Plan MEESA and WACA

External

• Banks
• Various partners
• Government Agencies 

Physical Environment and Demands

• Base location at Plan AULO 
• Moderate travelling

Level of Contact with Children:

• Very low frequency of interaction with children.

Job Requirements

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Educational Qualification and Experience

• Minimum BA degree in Accounting 
• ACCA certification is desirable.
• Five years of relevant experience with at least one year at a supervisory position.
• Knowledge of SAP operations for Finance desirable.

Knowledge

• Good working knowledge of NGO sector.
• Good knowledge of accountancy software,
• Good knowledge of accounting and experience

Skills Specific to the Post

• Knowledge of the software applicable to Plan International and other computer applications;
• Good Financial Management skills
• Good Communication skills
• Good Report writing skill

Competencies and values

• Ethical and supportive
• Self-motivated and self-starter
• Interested in and committed to Plan AULO mission/activities
• Able to work with minimum supervision on his/her assignments
• Enthusiasm to represent Plan International AULO
• Ability to generate and interpret financial records

Leadership Attitudes 

• Able to work in a team environment.
• Able to coordinate others

Behaviors

Openness and accountability

• Promote a culture of openness and transparency, including with project donor and partners;
• Holds self and others accountable to achieve the highest standards of integrity; Consistent and fair in the treatment of people;
• Open about mistakes and keen to learn from them.

Striving for lasting impact

• Articulate a clear purpose for project staff and partners and set high expectations;
• Create a climate of continuous improvement, open to challenge and new ideas;
• Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises in line with the project objectives.

Working well together

• Seek constructive outcomes, listen to others, willing to compromise when appropriate;
• Builds constructive relationships across the consortium to support our shared goals;
• Develop trusting and ‘win-win’ relationships with our funder, consortium members and other.

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their recent CV via www.ethiojobs.net or planau@ethiojobs.net

Note:- Only shortlisted candidates will be contacted. Potential candidates will be required to declare any potential points for conflict of interest e.g. a relative working for Plan etc, as well as sign on to the Plan International Safeguarding Policy and other relevant policies.

• Qualified female candidates are highly encouraged to apply.