Job Description

About Swiss Church Aid/HEKS-EPER

Swiss Church Aid/HEKS is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid/ HEKS works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid/ HEKS engage in development cooperation, humanitarian aid and church cooperation and works in more than 30 countries and runs around 200 projects world-wide. Swiss Church Aid/ HEKS is a member of the ACT Alliance.

In Ethiopia, Swiss Church Aid/ HEKS has country programmes with focus on Natural Resource Management, WASH, Inclusive Markets for Smallholder Pastoralists & Farmers and Humanitarian Assistance for drought and conflict affected communities. The Ethiopia Country Office is recruiting an Admin Assistant for its Office in Borana.

Job Description

Key areas of responsibilities are:

• Assist in all admin functions (recruitment, updates job descriptions, orientation for new staff at field level etc.) 
• Maintain soft copy of up-to-date employee records and files
• Ensuring that up-to-date information of each employees personnel files are kept and documented appropriately at field office level.
• Process employee enquiries and provide relevant information
• Follow field office’s staff all types of leaves, time sheets, prepares annual leave balance report on time, etc.
• Facilitate field office’s admin meetings, seminars and keep records of the meetings
• Post job announcements on local notice boards and process incoming resumes as required
• Manage the field office’s telephone calls and address queries accordingly
• Manage the field office’s correspondences (both internal& external)
• Settles field office’s monthly utilities such as water, electricity, and telephones bills with relevant government authorities
• Responsible to pay monthly employee’s income tax and pension deductions to relevant government authorities on time
• Responsible for sending employees personal file/document to country office as required
• Assist with day to day project and operations files, documentations, secretarial services to the field office
• Checks to ensure field office properties are maintained properly
• Ensure that field offices monthly supplies are procured timely, stored and utilized effectively and efficiently 
• Perform other duties as may be required   
• Reports to field office Finance and Admin Officer 

Job Requirements

Education, Qualifications & other knowledge

• Bachelor's Degree or Diploma in Public Administration, Business Administration, Management, Human Resource Management, or related field of studies
• 2 years of related work experiences is highly desired
• Very good English and Afan Oromo language skills (written and spoken)
• Strong communication and interpersonal skills
• Computer literacy and experience with MS Office applications
• Knowledge of Ethiopian labor law
• Excellent organizational and time-management skills
• Ability to handle sensitive information confidentially
• Teamwork skills
• Strong sense of integrity and personal commitment to the goals and values of Swiss Church Aid/HEKS

How to Apply

Interested and qualified candidates can apply by sending a letter of application and updated CV through Sosina.Seyoum@heks-eper.org

Deadline for application: May 20, 2021

Mention the location and position you are applying for on the subject of your email and your application letter. Your application will not be reviewed if you fail to do so.

Only short-listed applications will be contacted. No phone calls are allowed!

Qualified Female applicants are encouraged to apply