Reference No:   REC/030/21

Job title: Senior Logistics Officer

Location: Yabello

Reports to: Area Program Manager

Number of Posts 1 (One)

Closing date:    May 22, 2021

About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programs by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

ABOUT THE POSITON:

The Senior Logistics Officer is responsible for introduction of all GOAL logistics polices, paper trail and procedures in each section of logistics. S/He is responsible for maintaining warehouse, Asset and compound management system is in place. In cooperation with Logistics Coordinator, he should continuously work on implementation of the recommendations and changes provided by Roving Logistician within the schedule and Terms of Reference provided by Logistics Coordinator.

KEY AREAS OF ACCOUNTABILITY/DUTIES:

Warehouse Management

• Supervise function of the warehouse Manager and store personnel and ensure implementation of warehouse and stock management systems in place are incompliance with GOAL standards described on the Logistics Manual.
• Supervise/implement all standards and exercises for stocks accountability and records are in place, and are sufficient
• Ensure an efficient system of replenishment of regularly used stocks is in place in Addis Ababa warehouse.
• Ensure regular stock taking is carried out in accordance with the GOAL requirements stated on the Logistics Manual and this is reported on monthly basis.
• Undertake any disposal recommendations of stock items for management decision. stocks utilization and replenishment systems are adequate to both logistics procurement and delivery capacities and programs implementation.

Tender and Contract Management

• Ensure timely release of advert/announcement is in place for any GOAL Ethiopia tender
• Organize tender opening and closing with the relevant tender committee members.
• Ensure correct tender documents, analysis and the selection is applied.
• Update and manage contract tracking system
• With the help of GOAL Legal Officer, ensure all contract agreements are in line with Ethiopian Law & GOAL Terms & Condition.
• Prepare and manage contracts in line with the GE contract management standards
• Ensure that contracts are monitored and renewed as deemed necessary on time.

Compound management

• Responsible for all office and guest house compound management.
• Supervise the works of Multi Skilled maintenance worker and ensure that all necessary maintenance is carried out on time in the office and Guest compound.
• Ensure both compounds are clean and neat.
• Undertake and or recommend to have good compound management system in place.

Liaison and Customs clearing and contracts management

• Undertake customs clearing by following proper paper work and documentation for imported goods.
• Participate in meetings representing GE when requested by senior management.

Other

• Other tasks and responsibilities as directed by the Logistics Coordinator.
• Fulfil GOAL Ethiopia reporting requirements.
• Facilitate regular logistics meetings within Addis Ababa.

Job Requirements

• BA or Diploma in Purchasing, Supplies Management or related field with a minimum of 5 years relevant experience for Diploma and 3 years relevant experience for BA of which 1 year should be in supervisor role for BA holder and 2 year should be in supervisory position for Diploma holders;
• Familiar with donor guidelines; USAID/OFDA, ECHO, EHAF, etc.
• Keeping organizational confidentiality
• Experience liaising with government bodies, UN agencies and other NGOs and customs clearance.
• Demonstrated management skills to deal with a myriad of tasks.
• Good team player, flexible and capable of working with an international country team.
• Ability and willingness to travel to locations outside Addis Ababa and live in sometimes-basic conditions.
• Good computer skills, including familiarity with Microsoft Word and Excel and Database.
• Outgoing personality with excellent communication and training skills.

Desirable quality, skill and competence

• Diplomacy and negotiation skills
• Ability and experience in change management, including implementing new systems and bringing new and existing staff ‘on board’.
• Excellent team leader and builder, communicator, facilitator and trainer.

How to Apply

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other rules and regulation of the organization. GOAL is strongly committed not to harm the people under its care.

APPLICATION PROCEEDURE:

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with Job Title needs to be written in the application letter and/or subject of the email. Applicants can apply using the following option.

• Applicants who have access to the internet can directly submit their application to goaljobs@et.goal.ie (The vacancy reference number, Job Title along with the full name needs to be written on subject of the email, failing to do this will leads to disqualification) and on ethiojobs.net
• Applicants without access to internet can submit to the GOAL Ethiopia Area Program Office at Borena -Yabello reception.

GOAL strongly encourages female candidates to apply! 

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.