EXTERNAL VACANCY ANNOUNCEMENT

About Swiss Church Aid/HEKS

Swiss Church Aid/HEKS is the aid organization of the Protestant Churches of Switzerland and has its headquarters in Zurich/Switzerland. Swiss Church Aid/ HEKS works towards a more humane and more equitable world, assisting people and communities to overcome economic, social or humanitarian disparities in order to gain autonomy and to live with dignity both in Switzerland and abroad. Therefore, Swiss Church Aid/ HEKS engages in development cooperation, humanitarian aid and church cooperation working in more than 30 countries and running around 200 projects world-wide. Swiss Church Aid/ HEKS is a member of the ACT Alliance. Swiss Church Aid/ HEKS - Ethiopia Country office is recruiting a Consortium Finance Officer for its Desert Locust Project.

Purpose of the Job

To lead financial management of a Desert Locust Response & Resilience Building Project implemented by HEKS in partnership with other consortium member organizations, to make sure that finance department functions are carried out efficiently in the area of financial accounting, management, monitoring and reporting. The Consortium Finance Officer will report to the Finance and Administration Manager and closely work with HEKS finance team, Project Coordinator, technical team, project staff and consortium partners.

Required No: 1

Duration of Employment: 30 months with possibility of extension. 

Job Description

Key areas of responsibilities are:

• Responsible for accurate and timely posting of all financial transactions.
• Ensures the application of proper accounting controls and uniformity with financial regulations, rules, policies and procedures, donor terms and conditions and Government policies. 
• Provides ongoing technical assistance to the Project Coordinator and Consortium members in the development of effective and reliable financial management systems.
• Carries out overall coordination and verification of payment vouchers/other documents for the Consortium.
• Reviews financial reports and documents from the field offices and ensures that they are timely received.
• Ensures that all procurements, payments and other transactions are in line with donors’ financial guidelines, rules and regulations for procurement, accounting and reporting.
• Maintains overall consortium funds budget control and monitors cash flows and expenditures relating to the projects.
• Undertakes the day to day tasks related to the Consortium’s financial grant management issues.
• Assists the consortium Project Coordinator in reviewing project budget utilization and undertakes budget revisions accordingly.
• Supports the Finance and Administration Manager (FAM) in Addis Ababa in day to day reconciliations and financial analysis.
• Prepares and consolidates consortium financial reports in accordance with donor requirements.
• Attends major Procurement/Bidding Committee meetings
• Conducts training in budget monitoring and HEKS-led consortium financial and procurement regulations for relevant Consortium staff members.
• Maintains open communication with Finance, program staff and others for all financial clarifications
• Performs due diligence review and expenditure verification of partners. 
• identifies any financial risks associated with consortium members
• Conducts on-site financial monitoring on a regular basis. Analyzes the Consortium member’s record-keeping and reporting systems and reports key findings to country office. Produces financial monitoring reports and list of recommendations to be sent to the partners.
• Supports budget development for a possible follow-up phase of the project or for other bolt-on projects
• Works with the relevant staff on arrangement of trainings, workshops and meetings materials
• Produces the necessary ad-hoc reports as required.
• Assists in yearend closing and audit document preparation.

The employee may be asked to perform duties and tasks not covered in this job description as well as to provide support in other areas when necessary.

Job Requirements

Minimum Skills and Qualifications   

• BA degree in Accounting and Finance
• A minimum of Six years’ work experience in a similar field
• 3 years of INGO experience is a plus
• Proven experience in financial management
• Experience in working in Consortium Projects is a plus
• Experience in using accountancy software packages
• Ability to work under pressure and meet deadlines
• Knowledge of managing a multi-donor fund
• Excellent command of English and Amharic, knowledge of other languages is a plus
• Good computer skills
• Diligent and trustworthy person
• Analytical skills

How to Apply

Interested and qualified candidates can apply by sending letter of application, updated CV and supporting documents through Sosina.Seyoum@heks-eper.org

Deadline for application: May 28, 2021

Mention the location and position you are applying for on the subject of your email and your application letter. Your application will not be reviewed if you fail to do so.

Only short-listed applications will be contacted. No phone calls are allowed!

Qualified Female applicants are encouraged to apply