Danish Refugee Council

Position: Supply Chain Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Dima, Ethiopia

Posted date: 1 day ago

Application Deadline: May, 31/2021 (7 days left)

INTRODUCTION 

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE JOB

 Under the supervision of the Supply Chain Team Leader, the Supply Chain Officer is responsible for facilitating procurement processes and fleet management in compliance with DRC rules and standards. This includes facilitating all local procurement for the DRC Dimma office. The officer will furthermore support the Supply Chain team leader with other supply chain tasks.

DUTIES AND RESPONSIBILITIES

Procurement

• Establish a rigorous, accountable, and transparent procurement system, compliant with the DRC Operations Handbook chapter on Procurement Management, local law, and donor requirements.
• Facilitate procurement processes and documentation and ensuring compliance with DRC policies and standards
• Keep abreast of DRC policies and standards for supply chain activities
• Plan procurement in coordination with program teams
• Ensure suppliers are vetted according to DRC policies and an updated supplier database exists with comments on performance and contract tracking.
• Maintain and update procurement tracker for weekly update and circulation
• Ensure proper accounting, reporting, internal controls, and maintenance/filing of records.
• In collaboration with the team leader and program, units identify areas for framework agreements and facilitate the process
• Participate in market assessments
• Enforce a zero-tolerance policy regarding corruption and contribute to ensuring complaints are recorded and investigated appropriately, in line with the DRC Code of Conduct and Accountability Framework.
• Coordinate with Supply Team Leader to ensure that all issues are reported, and solutions are realized as the issues arise.

Fleet Management and compound logistics

• Supervise drivers and ensure that drivers adhere and respect the DRC driving code; 
• Ensure that the rented vehicle adheres to the DRC security standard
• In collaboration with the drivers, responsible for the condition of all DRC vehicles and generators by facilitating repairs and routine maintenance through DRC recommended garage, keeping a record of all activities; 
• Ensuring that license, insurance, and registration of all DRC vehicles are current and up to date and follow-up any defects with the appropriate authorities; 
• Ensure that vehicle and generator log sheets are always available, properly filled in, computed, analyzed and the results reported on a monthly basis; 
• Supervise general fuel supply to DRC vehicles, mileage usage and fuel consumption of all vehicles and generator for continuous monitoring and prepare weekly performance reports for all transport and related activities; 
• Book all transport requests for rental vehicles and commercial trucks as may be appropriate and ensuring that log sheets are filled and that DRC’s driving code is signed. 
• Prepare the rent contract or requests for the DRC fleet 
• Coordinate transport of authorized passengers on their official duties, as well transport cargo safely and as instructed. This includes collecting materials from project sites and suppliers.
• Responsible for the weekly and daily transport schedule, including allocation of cars for private use.
• Understand and obey all traffic laws and regulations and conform to all Safety/Security instructions.
• Support Team Leader in ensuring that safety equipment is functional and available
• Provide support on other supply chain tasks as directed by the team leader.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.  

Experience and Technical Competencies:

• EDUCATION/TRAINING- BA degree in Supply chain management or other equivalent logistics fields.
• Preferably experienced in Supply Chain Management or Logistics or another relevant field with INGOs for at least 5 years 
• Excellent proficiency in all MS-Office software applications; 
• Strong planning, organizational and problem-solving skills with the ability to work both independently and within a team in a demanding work environment. 
• Excellent personnel management skills, including diplomacy, communication, and negotiating skills; 
• Experience in staff training and capacity building 
• Results-oriented and demonstrated ability to build partnerships  

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate based on age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics 

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

How to apply

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post on the company website