INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT

 CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

 JOB SUMMARY

 The purpose of the Procurement Officer position is to collect Proforma Invoices on approved purchase requisition, prepare offer analysis and purchase orders, check quality of items to be purchased, submit purchased items to storekeeper and reports to her/his supervisor. She/he effects procurement in timely and cost effective manner and in compliance with CARE Ethiopia’s procurements policies and procedures. Procurement Officer informs requesting units status of their respective purchase requests and ensures that purchases are made in the best interests of CARE.

RESPONSIBILITIES AND TASKS:

Job Responsibility #1: Handling Local Purchases: % of time- 70%

• Receives approved Purchase Requisitions (PR) for procurement of goods and services (booking and air ticket purchase, consultancy, vehicle and office equipment maintenance);
• Collect Proforma Invoices and presents to the supervisor for further processing or approval;
• Inquires immediately more specifications from requesting units if the PR is not clearly specified and completed;
• Handles Field Office purchases when required;
• Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier using accounting software;
• Ensures that purchases are made in the best interests of CARE;
• Deliver PO for collection of goods;
• Collects purchased items from venders and submits to the storekeeper against official Goods Receiving Note (GRN) of the organization;
• Ensures timely preparation of cheque or CPO in order to avoid unnecessary delays in executing purchasing activity.

Job Responsibility #2: Documenting and Reporting: % of time -25%

• Files all procurement documents in an orderly manner for control and reference purposes;
•  Prepares weekly procurement status report and submits to the supervisor;
• Regularly up dates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.     

Job Responsibility #3: Others:=% of time: 5%

• Also perform other incidental duties as requested by his immediate supervisor.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

Job Requirements

QUALIFICATIONS (KNOW HOW)

 EDUCATION/TRAINING

Required:

• College Diploma in purchasing.

EXPERIENCE

• 4 years of experience in purchasing activities.

TECHNICAL SKILLS

Required:

• Proficiency in computer (Microsoft, Word, Excel)
• Good command of written/spoken English
• Driving license
• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management

 Desired:

• Knowledge of different donor requirements

COMPETENCIES

• Respect, accountability, courage, excellence, accountability, contributing to team success, customer focus, interpersonal skill, planning and organizing, proactive problem solving, stress tolerance.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through/to directly Ethiojobs: www.ethiojobs.net

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.