The Emergency Response Project Coordinator is responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of Plan’s emergency response within his/her designated geographical area of responsibility. S/he coordinates and manages the team in each geographical intervention area. He/she is responsible for overall coordination, implementation and reporting of emergency response and recovery projects in his/her operational areas, both financial and programmatic. He/she oversees and manages field-based staff in all program and operational aspects. He/she is also responsible for the timely monitoring and evaluation of the project. The works of Emergency Response Project Coordinator is directly contributing to the realization of Plan’s mission in Ethiopia

Accountabilities and MAIN WORK ACTIVITIE

• Lead humanitarian and rehabilitation projects in in the project site, implementing donor funded projects in Nutrition, Livelihood security and WASH sectors, responsible for the successful implementation of projects.
• Lead a multi-disciplinary professional emergency teams (up to 30 staff) working in the project site.
• Maintained constructive working relationship with the representatives of Government officials, INGOs and Local NGOs
• To support in the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with CO and PU for review and then submission to donor
• Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects
• In association with the National Emergency Response Lead, Emergency response and recovery ldeputy lead, PU and field staffs, ensure emergency assessments are undertaken and implement integrated emergency response, recovery and exit strategies.
• Coordinate the development of all project implementation plans and budgets within the framework of the agreed emergency response program and strategy.
• Assist and advise the National Emergency Response Manager with securing donor funding for emergency projects.
• Support project design and proposal preparations for institutional and public funding
• Maintain ongoing surveillance of the developing humanitarian emergency situation and in consultation with the national Emergency Response and Recovery Manager adjust activities accordingly
• Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards.
• Provide continuous technical and organizational support and capacity building to field teams
• Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges
• Ensure that different sectoral activities are implemented in a coordinated and integrated manner.
• Ensure all project activities are conducted in accordance with the agreed work-plans and proposals
• Facilitate mainstreaming of Child protection, DRR and gender aspects in all projects initiatives
• Ensure all team members understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.
• Ensure the national emergency response Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments.
• Work in close relation with field, PU and CO staffs
• Ensure that human resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.
• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, color, sex or creed.
• Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behavior.
• Create the conditions to ensure effective teamwork and morale.
• Conduct performance appraisals of team members and as required, ensure regular feedback.
• Monitor ongoing human resources issues and make recommendations and adjustments accordingly.
• Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.
• Ensure that logistical resources implications and needs are fully assessed, identified, described and communicated, in collaboration with the PA and Country Office Log department.
• Identify training needs and work with HR department to develop and implement relevant training plans.
• Support HR and admin staffs in human resources planning and overall staff management
•  Ensure with CO and PU Finance teams the establishment and maintenance of Plan International financial management and accounting systems for all assessment and response activities and assets.
• Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.
• Responsible for monitoring grant budgets with PU and CO finance teams, and in compliance with donor regulations.
• Support field emergency finance teams in cash forecasts, budget follow-ups and adherence to regulations
• Ensure that program support functions are established and maintained in accordance with Plan International policies and procedures
• Ensure compliance with all Ethiopian government legal, contractual, labor and statutory requirements.
• Ensure with the Logistics Officer the establishment and maintenance a functional procurement and supply chain management system
• Ensure with the Logistics Officer the timely and appropriate establishment of all logistics infrastructure (warehousing / transport / distribution) and associated operating / management /monitoring systems
• Ensure that secure and reliable communications/ information management facilities are established and maintained
• Ensure emergency response team members are familiar with usage, procedures and relevant communications protocols
• Ensure all emergency response team personnel understand individual and collective responsibilities for safety and security.
• Ensure compliance with Plan International Security Guidelines and their effective application in the local context
• Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.
• Behave in line with our values and safeguarding practices, inside and outside work.
• Challenge own attitudes, unconscious bias and behavior and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS MANAGEMENT COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and program and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.

Job Requirements

Qualifications/ experience essential:

• Bachelor's Degree in Rural Development, Agriculture, Economics, Development studies or other related fields with three to five years of experience
• Good managerial experience, including managing budgets

Qualification desirable

• Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct
• Knowledge of child rights programming
• Good knowledge of field level realities of humanitarian NGOs work
• Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. 

How to Apply

The closing date for the application in May 31. 2021. Qualified candidates should submit the application form found with this link through www.Ethiojobs.net

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia. 

More information about Plan International can be found on the website

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.