Position Title: Grants and Contracts Coordinator

Department/Program: Grants and Contracts

Level: C2

Reports to: Grants and Contracts Manager

Number required: 1 

Based in: Addis Ababa

Duration of contract: Indefinite based on performance and availability of funds

Remuneration: As per the organization pay scale

Application Deadline: June 9, 2021   

Who we are?

We’re Population Services International (PSI), the world’s leading non‐profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.

Join us!

There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.

PSI/Ethiopia wants reimagine healthcare, put the consumer at the center, and whenever possible, bring quality care to the front door. We achieve health impact in Ethiopia by working with both government and private partners and harvesting technology innovation to bring quality care closer to communities, schools, and homes.  We empower consumers by including them in the design of healthcare solutions, offering them more healthcare choices, and helping them to have a voice in influencing national priorities. We work with all market actors in the health system to understand their needs, designing and delivering solutions so that market systems can sustainably serve consumers for the long term, helping to support the Government of Ethiopia in achieving Universal Health Coverage. 

We are looking for a Grants and Contracts Coordinator will be responsible for ensuring prime contract compliance and managing all grants under contract for USAID funded Transform WASH Activity Project.

Your KPIs

• Accounting String at Sub recipient level.
• IPSAS compliance requirement from the perspective of SUBs, and support on the conversion.
• Smooth partnership and responsiveness.
• Number of specific monitoring undertaken for partners.

Sounds like you? Read on!

Main Duties and Responsibilities:

• Ensure and assist sub recipients on preparation of financial statements produce and present with high quality, transparent and comparable financial information according to globally-accepted set of accounting standards and interpretations (IPSAS),
• Facilitate, participate in internal and external audits including GIA Audits & lead follow up actions to improve systems of internal controls and donor compliances which include VAT, terrorism check reporting requirements.
• Design a system to track cost share reporting by implementing partners to submit the consolidated reports.
• Track expenses with further granularity to help reporting for all sub recipients to accounting string,
• Support the Grants and Contracts Manager in actively managing and monitoring sub awards to ensure high quality reporting and timely contract deliverables.
• Conduct financial report review for sub awardees under USAID transform WASH project.
• Lead capacity building initiatives, to help Sub recipients remain compliant and technically capable to discharge due diligence, comply with global regulations and reduce fraud risks through a single platform.
• Oversee report review for compliance with terms and conditions and coordinating the timely scheduling of cash disbursements.
• Support the development of project reports according to PSI and donor requirements.
• Conduct pre award assessment for sub awardees
• Conduct quarterly grant monitoring visit for Sub awardees under Transform WASH project
• Prepare VAT and periodic cost share reports for USAID Transform WASH project.
• Perform other related duties as assigned by immediate supervisor and management of PSI/Ethiopia.

Job Requirements

What are we looking for? The basics

• Bachelor’s degree in Financial Management, Accounting, Business Administration or related fields with five (5) years of demonstrated experience

What would get us excited?

• Demonstrated experience in Grants Management in similar sized organizations, preferably within USAID projects and sub-granting requirements
• Demonstrated experience in leading sub partners, sub-contractors, and/or grants under contract.
• In-depth knowledge of grant and contract management
• Understanding of systems audit and articulating clear practical recommendations
• Understanding of Monitoring and Evaluation
• Negotiation, communication and interpersonal skills
• Fluency in written and spoken English
• Good personal organizational skills
• Ability to work within a multicultural setting
• Willing to travel within and outside the region

How to Apply

Are you intrigued? Apply!

By following our 3 steps application process:

1. Fill out the application form using the following link: Online Application Form. It will only take 5 to 10 minutes.

2. Send your CV and application letter to recruitment@psiet.org clearly mark “Application for Grants and Contracts Coordinator Position” in the subject line.

3. Check your email and make sure you receive an automatic response acknowledging receipt of your application that means your application was successful. If you don’t receive the automatic response, check again your subject line and if needed, re-submit your CV and application letter with the correct subject.

Application deadline June 9, 2021. We’ll call or e-mail you back if there is a good fit on both sides.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of race, religion, national origin, sexual orientation, or disability.