Job Expired

company-logo

Procurement Specialist

Deutsche Gesellschaft für Internationale Zusammenarb (GIZ)eit

job-description-icon

Business

Business Administration

Addis Ababa

5 years

Position

2021-05-29

to

2021-06-06

Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study

Full Time

Share

Job Description

GIZ-Internal/External Vacancy Announcement #082/2021

Employment and Private Sector Development Cluster

Several projects in the cluster “Employment and Private Sector Development” are pooling their administrative and financial services in one Admin & Finance team that aims to deliver more efficient and professional services. In particular, the projects need support in the area of procurement of goods and services. The projects in the cluster jointly aim at enhancing productivity and supporting the growth of a robust and profitable economy to create more employment opportunities for young people in Ethiopia.

 Contract Duration: From 01.07.2021 to 30.05.2024

Job Requirements

Responsibilities

The procurement professional is responsible for

  • purchasing materials and equipment for GIZ-assisted projects/programs in accordance with GIZ rules and conditions
  • customs declarations
  • vehicle registration
  • informing projects and programs on time about the status of procurement of goods and customs matters, particularly in the event of delays
  • coordinating effectively with colleagues in the administrative division and with procurement officers at GIZ country office and headquarters

 The procurement professional performs the following tasks:

 Tasks

Procurement of goods and contracts locally

 The procurement professional

  • procures materials and equipment locally, monitors markets, issues invitations to tender and processes orders in accordance with GIZ regulations
  • enters and maintains data relevant for procurement of goods and contracts and about tenders; accepts goods and ensures that the receipt is documented and goods received checked appropriately
  • enters purchase requests and confirmation of receipt of goods through ‘Beschaffung Online’
  • processes complaints
  • checks goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
  • arranges for the safe transfer of goods to their destination
  • notifies projects and programs of delivery location and time
  • processes cases of damage in transport
  • documents and files properly completed orders

Customs clearance support

 The procurement professional

  • prepares and submits all necessary papers for duty-free import of goods
  • monitors and controls deliveries by ship
  • monitors release of goods and further processing
  • organizes and coordinates the collection of goods
  • enters information in the customs declaration database, prepares statistics if needed

Vehicle registration

 The procurement professional

  • organizes initial registration, tax and insurance for project vehicles
  • forwards registration and insurance papers to the responsible project/program staff
  • documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
  • notifies responsible project or program staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary
  • processes accident insurance claims against local and German insurance companies in cooperation with Head Office

Other duties/additional tasks

 The procurement professional

  • performs other duties and tasks at the request of management

Required qualifications, competences and experience

Qualifications

  • BA in Business Administration, recognized commercial diploma in business administration or equivalent

 Professional experience

  • At least 5 years’ professional experience in a comparable position as procurement professional
  • At least 5 years’ experience in procurement of goods and services
  • Experience in working in international (N)GOs environment preferred

 Other knowledge, additional competences

  • Outstanding knowledge of procurement procedures and regulations
  • GIZ experience preferable
  • Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
  • Very good knowledge of English, ideally a basic knowledge of German
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to Apply

Interested and qualified candidates shall submit their motivation letter along with their non-returnable recent CV via Ethiojobs or Email: hreth@giz.de 

Note: Please make sure you mention the Vacancy Number ‘Procurement Professional 082/2021’ in the subject line of your email application.

Due to large number of applications we categories applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

 

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”

Related Jobs

5 days left

Ahununu Trading PLC

Evening Dispatch Officer

Dispatcher

time-icon

Full Time

1 - 2 yrs

2 Positions


Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.

Addis Ababa

7 days left

Matilda Business Group Plc

Store Head

Store Head

time-icon

Full Time

1 - 2 yrs

1 Position


Bachelor's Degree in a related field of study with relevant work experience Duties & Responsiblites: - Lead and manage all store operations to meet sales goals and customer satisfaction targets. - Supervise, train, and motivate store staff to ensure high performance and productivity. - Monitor inventory levels, manage stock replenishment, and minimize losses and shrinkage. - Ensure excellent customer service is delivered at all times. - Plan and execute merchandising and display strategies to enhance sales. - Handle customer complaints, queries, and feedback professionally. Required Skills: - Proficient in MS Excel. - Strong verbal and written communication skills. - Ability to multitask and internal controls. - Hardworking and honest. - Excellent problem-solving and decision-making skills. - Having IT skills is a plus.

Addis Ababa

10 days left

Yimaru Academy

General Manager

General Manager

time-icon

Full Time

2 - 5 yrs

1 Position


Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.

Addis Ababa

10 days left

Yimaru Academy

Admin/ Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.

Addis Ababa

17 days left

Parcel Logistics PLC

Business Developer

Business Development Expert

time-icon

Full Time

3 yrs

1 Position


Bachelor’s Degree in Marketing, Business Administration, or in a related field of study with relevant work experience in marketing, preferably in the logistics or transportation industry.  Duties & Responsibilties: - Finding New Customers:  Identifying potential clients and proactively reaching out to them. - Conducting Face-to-Face Meetings: Building relationships with customers and understanding their needs. - Presenting Services: Explaining the benefits of the company's offerings and demonstrating how they can meet customer needs. - Negotiating and Closing Deals: Working with customers to reach agreements and secure sales. - Managing Customer Relationships: Providing ongoing support and building long-term relationships with clients. - Monitoring Competitors:  Staying up-to-date on competitor activities and market trends. Required Skills: - Excellent communication and interpersonal skills.  - Strong analytical and problem-solving abilities. 

Addis Ababa

26 days left

Yimaru Academy

Receptionist/Admin

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilites: - Greet and assist visitors, students, and clients in a professional and friendly manner. - Maintain student records and enrollment data accurately. - Manage office supplies and ensure the workplace is well-organized and stocked. - Assist in processing student tuition payments, invoices, and receipts. - Assist in organizing internal meetings, training sessions, and student orientations. - Maintain clear communication between students, instructors, and management.

Addis Ababa