INTERNAL/EXTERNAL VACANCY ANNOUNCEMEN

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

 Job Summary

The purpose of the General Supplies Assistant position is to receive, store, record, and keep commodities safely, and issue materials against document. S/he makes sure that bin cards, shelves racks are used appropriately. Files and keeps all documents of the store.

Responsibilities

Job Responsibility #1: Recording, documentation, and reporting (35%)

• Maintain perpetual recording of inventory items using country office’s automated property management system.
• Maintain filling for all supporting documents for inventory management system (purchase requisitions, purchase orders, sales order forms, donation certificates, and suppliers packing lists or delivery orders.
• Prepare quarterly and annual stock movement status report.
• Give identification labels to shelves or racks. Sort out all goods received by types and according to their classifications, and stores them, allocating available space of the store economically and diligently, reduces holding goods and minimizes material damage.
• Provide monthly status report of items in value and quantity.
• Physically count and prepare quarterly stock report and submit reports with explanation for any discrepancies.
• Take annual inventory of all reusable and non-reusable inventory items.
• Prepare inventory and other reports, and notify the Logistics admin coordinator when inventory balances fall below the defined minimum stock levels.
• Enter GRN information into the computerized accounting system (People Soft)
• Document confirmation from both HO and FOs for goods received and services rendered.         

Job Responsibility #2: Receiving and storing supplies (30%)

• Initiates purchase requests for items not available in the store.
• Receive, record, store, keep safely all items purchased, consigned and returned, transferred from FOs, from expatriate homes and acknowledge receipt through completion of goods receiving notes (GRN).
• Check goods against purchase orders, suppliers’ invoices and or packing lists, and ensure goods are in good condition before receiving them.
• Report missing, damaged, broken or spoiled items to supervisor and document through the relevant goods receiving note.
• Ensure that items are kept in the store properly and that respective documentation such as stock and bin cards are maintained.
• Design appropriate storage arrangements for efficient utilization of the available space, and to allow easy movement of people in the store.     
• Establish the maximum and minimum stock levels for each item as required.

Job Responsibility #3: Issuing supplies (30%)

• Issue fixed assets, materials and supplies to requisitioning departments/units in the organization upon receipt of duly signed store material requisition.
• Arrange transport of materials to Field Offices in collaboration with the Field Offices themselves and the Procurement Officer.
• Follow up with field offices on status of dispatched items; confirm receipt of items made through Way Bills through GRN.
• Maintain a file for all materials issued.

Job Responsibility #4: Others (5%)

• Gives advice to the BSM on disposal mechanism of obsolete and idle items in stock and also perform other duties as assigned
• Perform other duties as assigned

 CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

Job Requirements

Required:

• College Diploma in Supplies management or Accounting
• 3 – 5 years of experience as supplies officer

Desired:

Good Computer skills

• Good eyesight and physical fitness
• Safety conscious
• Able to work accurately
• Trustworthy and reliable
• Report writing skill

 How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through/to directly Ethiojobs: www.ethiojobs.net

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.