Danish Refugee Council

Position: Supply Chain Coordinator (Ethiopian Migration Program)

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Posted date: 34 minutes ago

Application Deadline: Jun, 14/2021 (13 days left)

PROJECT BACKGROUND

The Danish Refugee Council (DRC) is leading an international consortium to deliver a £21 million program to protect would-be migrants and refugees from unsafe irregular migration through and from Ethiopia. The 4-year program, funded by the Foreign, Commonwealth, and Development Office (FCDO, UK), will address the barriers to reducing unsafe irregular migration from Ethiopia and ultimately reducing unsafe regular migration through and from Ethiopia, taking into consideration attention to the most vulnerable group -- women, girls, and unaccompanied irregular migrants -- and coordination with key stakeholders. The program is anticipated to be innovative, cross-sectoral, and solutions-oriented with a strong emphasis on research, learning, and adaptive management. 

OVERALL PURPOSE OF THE ROLE:

The purpose of the Supply Chain Coordinator position is to play a key role in handling operational tasks to ensure that the program staff in the field, and head office, as well as program partners’ staff, receive adequate logistics and procurement support and technical assistance to enhance program implementation. 

The Supply Chain Coordinator will be responsible for managing the overall implementation of logistics, procurement, transport, fleet, and warehouse management for the program in line with the DRC operational procedures and donor policies.

RESPONSIBILITIES

Procurement and Logistics

• Ensure the overall procurement and logistics functions for the program is providing the desired response on time.
• Ensure compliance with policies and procedures and timely delivery of goods and services.
• Ensure all procurement processes comply with DRC’s and individual donor policies and procedures.
• Ensure accountability to donors and beneficiaries through the implementation of regular reporting and systematic filing of procurement documents.
• Organize and lead tender processes, assemble the procurement committee meetings as required, draft contracts, and ensures all documents are made available for management review and decision.
• Facilitate customs clearance of duty-free import of project assets and processing of permits.
• Support on donor and government requirements for asset disposal and project closeout with relevant ministry offices.
• Ensure that programs have submitted monthly procurement plans and coordinate procurement with the concerned program managers to ensure the right quality/specification and timely delivery of goods.
• Contribute to the timely report of Annual Performance Indicators.
• Ensure compliance with DRC policies, procedures, and directives and conformity to donor regulations in all areas of supply chain activities.
• Monitor vehicle maintenance, office equipment, and generators.
• Undertake swift check on fixed asset control, trace movement of items, and ensure all fixed assets are recorded and reported to the donor on a quarterly and annual basis as needed.
• Ensure all stocks/supplies are properly recorded, packed, stored, and shipped with the most cost-effective and secure management. 
• Ensuring that all items issued from the store, purchased or received for onward transportation are appropriately documented and accompanied by the required waybills;
• Provide weekly or monthly supply chain internal reports as required

Technical/Operational Support

• Provide professional and technical advice to Program Managers, partners, and all stakeholders for current and potential program needs.
• Guarantee professional and mutual relationship with suppliers and have good vendor management skills to obtain the most value against the expenditure to ensure value for money.
• Initiate key performance improvements and introduce best practices to add value for effective and efficient operational achievements.
• Manage a fleet of vehicles and drivers, including:
• Ensures that all program or rental vehicles and drivers have the necessary tools, documentation, and licenses at all times.
• Follows up and verify recorded logbook for all journey undertaken, daily checks, fuel consumed, fuel receipts, e-card usage and repair costs.
• Serves as a bridge between the program team and rented vehicle service providers on vehicle performance feedbacks and replacement requests.
• Collects rental vehicle requests and communicates with the rental agency for timely delivery of the services.
• Conduct a physical inspection of rental vehicles before deployment.
• Ensure that all communications and safety equipment are in good working conditions in all sites at all times.

Coordination

• Ensuring strong coordination with key function units and work closely with team members to enhance activities done promptly.
• Provide support and work closely with the budget holders in developing procurement plans and advising on logistical needs for new and existing projects.
• Assist all Program Managers in the planning of procurement and ensure that all required documents are forwarded by the budget holders including clear specifications, project, budget lines, and appropriate authorization.  
• Undertake supervisory, monitoring, and support visits to all field offices.
• Perform other duties as assigned by supervisor.

Experience and Technical Competencies: (include years of experience)

• 3 years proven and relevant work experience in programs in an INGO, preferably a mid-level position
• Demonstrated leadership ability to inspire and empower others.
• Integrated knowledge and understanding of practices, systems, procedures.
• Strong interpersonal and communication skills and the ability to work under pressure.
• Excellent skills in the use of computers (MS Word, Excel, PowerPoint).

Education (include certificates, licenses, etc.):

• Master’s or Bachelor’s degree in Supplies Chain Management or other related logistics fields

Languages: (indicate fluency level)

• Amharic - fluent
• English – fluent

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for Excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Acting in line with DRC's vision and values

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate based on age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics

We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct about DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process

How to apply

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

Click here to apply