Our Profile

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 26 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at www.peopleinneed.cz or (HERE)

PIN currently invites applicants for the position of: Project Manager for Emergency Response in Tigray Project-Emergency Program.

 Length of Contract: Definite (Until December 31,2021)

Requred:1(One) 

Project Manager is responsible to achieve the specific results in the field with proper quality and time. Project Manager works under supervision of an Emergency Response Coordinator-Tigray and with close cooperation HR, Financial, Logistic, M and E, Safeguarding, Engineering departments and another Project Manager working under the same program.

The Project Manager will be responsible for the overall management and successful implementation of emergency response projects. This will include managing the entire components of the project and required deliverables/outcomes, ensuring both technical and management requirements are met, and managing relevant government /stakeholder and donor liaison requirements.

The Project Manager is responsible for ensuring that key organizational principles and core humanitarian values and principles maintained. The project manager is also responsible for ensuring that M&E system, FRM (Feedback and response mechanism) and gender mainstream are well integrated throughout the project cycle; for ensuring that lessons derived through implementation of projects are well articulated, documented and disseminated both internally and externally.

Project Manager specific tasks are

PROJECT MANAGEMENT

• Everything related to the project cycle management, including planning, needs assessment/ identification, proposal preparation, budgeting, monitoring, reporting, financial management, cash flow planning, management of local team, etc.
• Ensure the project is delivered according to the contractual requirement of the donor, i.e. all activities and deliverables are completed within the agreed timescale and budget, reports are submitted as per the agreed schedule and formats and any other requirements or criteria are fulfilled as specified in signed agreements and PIN internal guideline.
• Ensure the project is fully understood and internalized by all field project staff, senior managers and director.
• Regularly update detailed annual and periodic work plans with project implementation and ensure this is used by the whole project team to monitor project progress towards completion.
• Ensure programmatic and financial reports for donors, government and PIN are prepared as required, ensuring these are of a high quality and submitted to supervisor and respective department  in a timely manner for submission to the donor and government.
• Prepare project agreement for government and amendment for both donors and government (if the project needs) on time 
• As primary budget holder for this project, responsible for the overall management and revision of a realistic budget, ensuring proper utilization and monitoring expenditure in line with the budget and donor guidelines, PIN financial guidelines. This will include preparation of spending budget plan and, supervision of monthly variance analysis reports on all budgets.
• To highlight and prepare, together with the Finance Unit, documentation for any project modifications, amendments or extensions which require donor and/or Government consent and approval. Ensure such changes are made in close consultation with the Program manager, International fundraising/program support, the Project Managers, Finance staff and all relevant project staff and senior managers.
• To provide guidance and supervision to the field based project staff, to ensure s/he has clear objectives, understanding of the project and receives regular supervision and reviews. To provide overall project oversight and work plan for the rest of the project team.
• Ensure the project’s financial and procurement status and progress is monitored monthly with the Finance and procurement Unit.
• Conduct in regular field based project review meetings, and monitoring visit and provide the necessary report to the respective person.
• Accompany and facilitate donor and government visits and provide relevant background information and materials. 
• Ensure donor and PIN visibilities as per the requirements and guidelines  
• Adhering to all donor's and PIN's guidelines and policies
• Ensuring proper handover and continuity
• Liaising with authorities and partners and healthy relation with beneficiaries as per PIN Code of Conduct
• Ensure the delivery of any donation or distribution of materials to beneficiaries and government in timely manner and as per PIN policy and project documents. Ensure all the necessary documentation is fulfilled 
• Responsible for preparation of contracts and start the work flow in ELO, follow the workflow status
• Make sure Relations with Partners are as per PIN Code of Conduct
• Make sure that the donation for the beneficiaries are delivered on time and property as per the project document and PIN policy. Ensure all the necessary documentation is fulfilled
• Responsible on conducting project need assessment in collaboration with the relevant body.
• Meeting all project related deadlines

TEAM MANAGEMENT

• Participating on all selection procedures (senior positions to be selected in cooperation with program manager), suggestions on termination of work contracts
• Supervision of the local project team performance, allocation of bonuses
• Support of professional growth of the staff, ensuring minimum staff turnover
• Ensuring the maintenance of good personal relations
• Managing and supervise the field staff attendance sheet and their per dime as per PIN Policy

SECTORAL DEVELOPMENT

• Support of new assessments
• Suggestions on improvements of program's quality, relevance and efficiency
• New proposals writing under supervision with Program manager

OPERATION and PROCUREMENT 

• Adhere to the security rules of PIN and enforcing the security rules with the project team
• Prepare project procurement plan on time, submit Purchase request and primary responsible in following up of the procurement status and ensure the delivery of materials in quality and timely manner
• Ensure the technical inspection of the procured materials are done by the respective stakeholder or technical staff 
• Make sure procured materials are with quality as stated in the specification or as per PIN standards and beneficiary/stakeholder request
• Proper processing and documentation of all tenders both in ELO and hardcopy
• Responsible for weekly car request every Thursday and make sure the vehicle is used properly and efficiently
• Responsible for preparation of stock sheet and provide to the Finance unit on time and follow the stock management procedure as per PIN policy.
• Organizing projects logistics including transport, purchasing, stocking, etc.

OTHER

• Substituting other Project managers during their leave as assigned by the Program manager
• Other assignments corresponding to actual needs of the mission.

Job Requirements

• Minimum Bachelor degree in Public Health, WASH, Rural development, DRR and other relevant and related fields of studies
• Minimum Four (4) years relevant work experience in Managing emergency/emergency recovery
• Experience in Project management, team management, budget planning and controlling, reporting experience is very relevant for the position
• Culturally sensitive, the ability to work in teams/ isolated situation and stressful environments and under pressure of meeting deadlines.
• Experience in networking, representation and coordination and negotiation skills with government, community and other agencies.
• Knowledge about core humanitarian standards
• Previous working experience in the INGO environment is advantageous
• Computer friendly (Word, excel, power point, outlook etc)
• Excellent knowledge of spoken & written Amharic and English, and knowledge on local language is advantageous 
• 3 strong references (will be crosschecked/contacted)

How to Apply

Interested applicants for the position should fill the application form and send their CV and Cover letter as soon as possible via following the link APPLY-Project Manager-Emergency Response in Tigray until June 10,2021.

Should any information needed please contact using: hr.ethiopia@peopleinneed.cz

Please note: PIN does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies available at: www.peopleinneed.cz/policies

Women are strongly encouraged to apply.