The Finance and Donor Compliance Coordinator is responsible to work on development and implementation of a system to maintain financial accounts of funds received from the project, and documenting and reporting on expenditures. S/He will support and provide on-the-job training/mentorship to the MOA accountant hired to oversee this project’s financial accounting and procurement processes. S/He will provide technical assistance to the MOA in developing or strengthening the financial system for disbursing and reporting on funds to the regions, on down to the woreda level

Child Safeguarding:

Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

 KEY AREAS OF ACCOUNTABILITY: 

•     Work with the delegated budget holder/s to prepare the annual budget plan, prepare budget revisions, and phasing.
•  Support the delegated budget holder/s by confirming availability of funds for all requests for payment or charges to awards.
• Regularly review the transactions list of the project and identify erroneous charging and coding, prepare the appropriate correction reversal, and submit to the relevant finance unit for adjustment.
•  Monitor budgets and sub-grant activities to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected.
• Ensure that key program personnel are aware of their budgetary resources, and are able to monitor their budgets respectively
• Provide monthly internal financial reports to NSA senior program manager on budget verses actual (BVA) spending and analysis of grant financial performance, and participate in BVA meetings, take notes, and follow up on the implementation of action points.
•  Facilitate quarterly accrual and biannual projected pipeline reports to the delegated budget holder
• Review procurement plan in line with approved budget and submit to logistics as well as review and monitor implementation.
•  Ensure adequate supporting documents, use of standard tools, proper coding, proper approval process, and timely posting of all project related expenditures.
• Ensure documentation, updating, reconciliation, and  reporting of  project related supplies, equipment, and project staff profile on a quarterly basis.
• Ensure compliance to the donor agreement requirements for all financial transactions. 
• Prepare and share documents for audit and donor monitoring visits and ensure relevant document maintenance at local level 
•  Ensure purchasing procedures are respected, standard tools are used and that expenditures and purchase requisition made are correctly coded with account codes, funding source, and program code.
•  Assist logistic matters of the field office, ensuring proper vehicle planning for the project and usage 
•  Ensure that project assets and stocks are tracked on a regular basis and reconciled with SCI tracking tools and regularly updated and reported.
•  Perform finance and grant related activities as assigned by the supervisor
•  SKILLS AND BEHAVIOURS (our Values in Practice)
• Accountability:
•  Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds suppliers accountable to deliver on their responsibilities
• Ambition:
•  Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development
•  Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale
• Collaboration:
•  Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.
• Creativity:
•  Develops and encourages new and innovative solutions
•  Cuts away bureaucracy and encourages an entrepreneurial approach
• Integrity:
•  Honest, encourages openness and transparency, builds trust and confidence
• Displays consistent excellent judgement

Job Requirements

QUALIFICATION AND EXPERIENCE

• BA Degree in Accounting, or other related field, from a recognized institution.
• 5+ years of professional experience in grant compliance, auditing, and financial management.
• Computer literate, particularly skilled in awards management package AMS, with fluency in Excel, Word, and PowerPoint.
• Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills
• Proven ability to prepare budgets and donor financial reports.
• Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment.
• Willingness to travel extensively to multiple sites and provide capacity building for staff.
• Excellent oral and written communication skills.
• Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies.
• Demonstrated capacity and prior experience in staff management and supervising others as a coach/mentor to develop financial skills of colleagues.
• Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams
• Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.
• Experience of building, leading and developing a team of senior staff with different backgrounds and expertise.
• Commitment to the Save the Children values.                  

Desirable

• Awareness of international accountability standards including HAP (Humanitarian Accountability Partnership) and a demonstrated commitment to promoting these standards in ways of working and project implementation.
• Experience of working with an international NGO especially in refugee context.
• Experience in managing and supervising the construction of primary schools, latrines and school Wash facilities.
• Experience of effectively communicating findings to internal/external stakeholders.
• Experience in child friendly accountability systems. We offer a competitive package in the context of the role is offered on the basis of national terms and conditions only.
• Generic Competencies
• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities
• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalized children and adolescent
• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery
• Child Rights: Promotes the rights of children in own work and in work with colleagues and peers

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

• The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

• The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

• The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.
• We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization

• We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
• We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
• We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at the website

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.