Category: Admin, Secretarial and Clerical

Location: Addis Ababa 

Career Level: Senior Level (5+ years’ experience)

Employment Type: Contract 

• Provides administrative assistance and secretarial services to the GMU
• Takes and transcribes oral dictation and types correspondence, articles, reports, and minutes on general, special, and technical subjects with a very high degree of proficiency and accuracy.
• Operates typewriters, computers, fax, photocopy, and other office machines applicable to the office
• Sorts out mails delivered to the office handles incoming and outgoing correspondence for signature; expedites matters directed to departments and other work units.
• Receives visitors; clarifies questions whenever possible and schedules appointments considering the workload of the GMU on any particular day.
• Answers telephone calls directed to the GMU head/lead. Takes messages and refers callers to the GMU head/lead or other appropriate persons in charge.
• Composes routine letters, correspondence, reports, memos, etc.
• Maintains files of correspondence and other materials of a confidential nature.
• Controls and supervises subordinate assistant/messenger for the accuracy and completeness of work accomplished and evaluates work performance.
• Locates and extracts information and materials from files and follows up on pending items
• Ensures the tidiness and standard upkeep of offices at all times.
• Ensure that all problems related to office management is reported to GMU head/lead or other appropriate persons in charge.
• Requests office supplies and controls their proper use

Job Requirements

Education: BA Degree or Diploma in Secretarial Science and Office management

Experience: At least 4 Years of Proven office assistant experience

• Good communication, customer service and relationship-building skills
• Team working skills
• Organization, time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in MS Office and ability to use standard software packages and customized packages if required.
• The ability to be proactive and use her initiative
• Flexibility and Negotiation skills

How to Apply

Note Interested applicants can register in Online through only ethiojobs.net  send their CVs and relevant documents at the address given below within 7 days from the first appearance of the announcement

Remarks: Please attach copies of transcripts, academic degree or recommendation letters together with the application.