Job Description

Who we are

SOS Children’s Villages Ethiopia is an International Non-governmental organization and a member of SOS Children’s Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern part of Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention and where we believe we can work in partnership with all relevant actors to bring sustainable positive outcomes for children’s and young people.

Today, we have grown significantly to meet the persistent challenges that confront Ethiopian children who have lost parental care and those that are at risk of losing their parental care. Working in close collaboration with international donors, local government and community based organizations across seven program locations; we aspire that every child grows up with love, respect and security.

Why we need you?

We are looking for a Procurement and Liaison Assistant who will be will be responsible for assisting the procurement team to ensure procurement, supplies and liaison needs are delivered in accordance with timescales set and agreed with the procuring function and SOS CVE systems, polices, and procedures.

What we provide...

An amazing work environment that promotes personal growth through providing professional space to grow and advance your career!

Your role....

As a Procurement and Liaison Officer, you will be in charge of the following:

Procurement/Purchasing

• Develop annual procurement Plan for the location and act accordingly.
• Receives and review purchase Requests/PR in accordance with the plan or budget
• Ensures PR s are adequate, specific and complete.
• Ensure that goods and supplies are procured and delivered in line with the quantity, quality and specification stated in the purchase order;
• Ensuring all procured items are delivered to the warehouses and proper warehouse documents are issued;
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability;
• Facilitate supplier’s payment processes and documentations for audit trails;
• Ensuring all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
• Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of SOS CVE to ensure traceability of all documents and expenses
• Establish and maintain excellent communication links with the National Office procurement team to ensure appropriate and regular information flow on all requests received as well as to ensure that the requester get the right items, at the right time and at the right place;
• Prepare bid documents and Terms Of References in accordance with the Purchase Order;

Contracting  

• Assist in supplier selection according to the agreed criteria by supporting the procurement team.
• Developing and updating Project Procurement plan/ Tracker and maintain as live document for consultation with program locations;
• Provide clerical support in contract preparation, authorization and documentation for the procurement team

Liaison

• Working with outside authorities to secure all required authorizations and permissions to facilitate smooth implementation that SOS CVE’s activities;
• Assist in developing methodologies to improve the liaison process including best practices and new developments affecting SOS CVE’s sector and area of work;

Logistics

• Coordinating vehicle assignments for business trips in Project locations;
• Ensuring vehicles are serviced and maintained based on the schedules;
• Facilitate in the renewal and inspection of insurance

Vendor Performance Tracking/ Monitoring

• Maintaining detailed supplier database and good work relationship;
• Preparing reports analyzing estimated prices and actual prices;
• Issuing claims settlement report
• Performing other similar duties as assigned by the Program HR/OP Manager

Job Requirements

Up for the challenge...

Then check out our criteria’s:

Must have:    

• Bachelor’s degree or Diploma in Management, Business Administration, Logistics and Supply Chain or related field preferred
• At least 2 years of experience working in supplies, procurement, logistics co-ordination and Administrative support functions.
• Good interpersonal skills
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
• Good verbal and written communication skills
• Purchasing, negotiation and planning skills (e.g. inquiry/negotiation/ e-commerce, PO issuing, commercial agreements/contracts, work planning etc.)
• Ability to multitask, prioritize, and manage time efficiently
• Team work
• Good command of both English language and the local language

The Pluses

• Prior INGO experience is advantageous

How to Apply

Excited to take on a new Challenge...….

Then send us your application through ethiojobs.net

Female applicants are highly encouraged to apply

"Our selection process is a reflection of our engagement and dedication to acquire talents that promote a safe and enabling environment for children and young people"