Job Description

About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families.

Purpose

The position is enrolled depending upon receipt of funding. The job holder mainly provide management, coordination, and direction for the BHA/USAID Funded “Lifesaving Emergency Shelter/NFI and Wash Assistance for IDPs and vulnerable host communities in Tigray” project. This includes managing stakeholder relationships; project deliverables; internal and external reporting; participation in cluster meetings and external representation; and managing staff.  

Typical Responsibilities - Key end Results of the Position:*

1. Project Management:

Work with area manager, finance, and M&E team to:

• Ensure project planned activities are implemented in line with the agreed work plans and budgets; successfully delivers against timeframes, milestones, output, and outcome targets/objectives.
• Ensure project team are skilled and use the appropriate systems and tools for project management
• Support development of project work plan with milestones and budget; ensure plans are reviewed and updated quarterly
• Review financial and activity progress at least monthly, taking corrective actions to ensure timely and quality implementation
• Ensure that all issues and risks are identified, documented and mitigating actions taken.
• Lead monthly project review meetings with project team and key stakeholders
• Maintain project files and document control procedures according to ZOA policies, using the ZM for management of the project

2. Monitoring and Evaluation:

• In coordination with MEAL team, ensure good M&E practices are embedded, including documentation of good practices and case studies for visibility and reporting
• Ensure a culture of learning and knowledge sharing between staff and partners as well as ZOA Ethiopia team members
• Ensue the delivery of timely and accurate monthly and quarterly progress reports, utilizing ZOA’s and donor templates, to the Area Manager, stakeholders, and local government.

3. Partnership Management:

• Maintain and strengthen existing partnerships and develop new ones to ensure delivery of objectives; ensure application of ZOA’s people first principles and values in the partnerships
• Ensure partners are engaged in project planning and review processes
• Identify, maintain, and strengthen relationships with key stakeholders to strengthen project impact and sustainability after project closure
• Ensure a high level of collaboration and coordination with other organizations implementing similar sectors in the project areas
• Represent ZOA at cluster meetings, events, and meetings as appropriate.

4. Project Team management:

• Manage, coach, and motivate a high performing project team within the performance management framework, ensuring application of ZOA’s values
• Ensure all staff have a performance agreement with agreed objectives and conduct monthly 1-to-1 meetings with direct reports
• Ensure staff fully understand ZOA’s project management and peacebuilding approaches and put in place an appropriate training plan.
• Engage staff in project planning and review; supporting them to identify linkages between their work and delivery of ZOAs goals
• Professionally recruit and manage all consultants ensuring that their work is delivered as per the workplan and is contextualized to the operating environment.

Job Requirements

Educational Qualification and Experience:

• Bachelor’s or Master’s degree in Project Management, International Development, Social Sciences Developmental Studies, Humanitarians Studies, and related subjects.
• Relevant technical expertise and at least 5 years practical experience of applying project management.
• Considerable experience (at least 5 years) of design and implementation of relief and development in relevant fields in Ethiopia.
• Experience with USAID/BHA funded project and demonstrated experience in ES/NFI and WASH sectors.  

Required Management Competence

• Personal qualities of integrity and commitment to ZOA’s mission
• Demonstrated ability and substantial experience of program management responsibilities in relief, IDPs, and consortium programs
• Ability to work with local organizations and actors with knowledge about and experience from the relevant Tigray context, to utilize and ensure their capacity and continuous capacity development and to otherwise adapt ways of working accordingly
• Excellent interpersonal, communication, dialogue and human-resource management skills and proven team-building ability, necessary to support, motivate and mentor staff and partners
• Demonstrated experience of applying project cycle management practices at a project or community level, with a facilitative approach, while retaining a strong focus on results orientation
• Ability to create a creative, open-minded, learning, constructive and innovative working environment
• Additional management skills, necessary to meet project requirements in terms of coordination, coherence and consistency of project implementation, financial management, monitoring and reporting.

Other Skills

• Excellent/very good documented analytical skills
• Full professional proficiency in spoken and written English
• Self-reliant in computer skills
• Other relevant knowledge and specific experiences related to the aims and focus of the project within the context of Tigray

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Applicants should submit their up to date CV, and a cover letter of no more than one page in which they outline why they are applying and why they believe that they are the best candidate for the position of Emergency Project Manager in Mekele with reference to the job description. Applicants who send a generic cover letter will not be considered for short listing.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.