Admin, Logistics, Procurement and Warehouse Assistant

Amref Health Africa is an African-led international health development organization headquartered in Nairobi, Kenya. Founded in 1957 as the Flying Doctors of East Africa to bring critical health services to remote communities, Amref Health Africa envision to bringing lasting health change for Africain more than 30 countries across the continent. With a focus on women and children, the organization strives to overcome the most critical health challenges facing the continent: maternal and child health, HIV & TB, malaria, water and sanitation and health systems strengthening. Amref Health Africa in Ethiopia has been working in Ethiopia since 2002 in close collaboration with the Federal Ministry of Health implementing a range of projects in maternal, neonatal and child health, reproductive health, health systems strengthening, health workforce development, water and sanitation, HIV/AIDS and non-communicable diseases across the country, supported by a wide range of multilateral and bilateral donors, corporates and foundations. 

Amref Health Africa would like to recruit Admin, Logistics, Procurement and Warehouse Assistant based in Afar, Semera field office and will report to Admin and Finance Officer.

Job Summary:

The Admin, Logistics, Procurement and Warehouse Assistant will provide support related to administrative, Logistic, procurement and Storekeeping functions, responsible for efficient office management including project assets, equipment, vehicles, and project personnel files, and employees performance management. S/he also facilitates the recruitment of new hires and orientation on organization’s policies and procedures. She/he is responsible for ensuring transparency and accountability at all levels in all areas of procurement and logistics management. 

Key duties and responsibilities:

Admin and logistics responsibilities:

• Set-up and maintain an HR filing system in compliance with Human Resource policies.
• Ensure accuracy and timely submission of timesheets from all field based staff. Also, cross check and maintain records for leave, holiday and vacation time.
• Maintain an assets register for all Amref Health Africa fixed assets.
• Provide a liaison between Amref Health Africa and key suppliers of office equipment ensuring all necessary service is provided.
• Maintain up to date insurances tracking system for all the Amref Health Africa facilities, equipment and new staff etc
• Manage utilities including water and electricity ensuring timely payment to avoid disconnection; appropriate usage.
• Maintain all necessary files.
• Regularly update field based employee’s directory and share CO HR on quarterly bases.
• Maintaining the office inventory and stationary supplies and utility services maintenance.
• Provide general support to the Admin and Finance Officer/Regional Manager including scheduling meetings, report writing, filing and any additional administrative support functions. 
• Assisting vehicle fleet management complies with AMREF Health Africa in Ethiopia standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the Program;
• Communicating security procedures effectively so they are understood and strictly adhered to throughout the program and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;

Storekeeping:

• Facilitate the cleaning work of warehouse area in a programmed manner and ensure to have attractive and suitable working environment.
• Make sure always materials are organized on the right location and proper manner.
• Keep a tight control while undertaking of items receiving, Issuing, record keeping and periodic inventory taking.
• Prepare the Goods Receiving Note and Goods Issue and record data on Bin cards as required.
• Be aware, follow security/safety procedures according to rules and regulations of Amref health Africa, and take appropriate safeguard.
• Inspect the quality and quantity of materials during receiving, dispatching and stored in the warehouses.
• Consolidate monthly, yearly and other need based reports on procurement, stocks, assets and fleet to Admin and Finance Officer.

Procurement Related;

• Ensuring that she/he assists the regional office in carrying out Procurement in accordance to AMREF health Africa and donor-specific polices.
• Attending all the procurement committee meetings as mandated by the management
• Support in coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensuring that a transparent and responsive procurement process is implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• She/he will assist in ensuring that all Supplies, services and equipment’s required are delivered in time.
• Support in Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
• Any other duties or tasked delegated by the regional Manager

Job Requirements

• BA Degree in Accounting, Management, Business Administration or related fields
• At least 3 years of professional experience working as Administration, procurement and warehouse Assistant/storekeeper in NGO.
• USAID work experience is desired
• Excellent knowledge of procurement and inventory management is required
• Ability to prepare concise statistical inventory reports is required
• Demonstrated excellent personal integrity and confidentiality
• Strong organizational and time management skills
• Demonstrated ability in Microsoft Word and Microsoft Excel

How to Apply

If you would like to join Amref’s team, please quote the position/reference number in the subject matter and send your CV and application letter with remuneration requirements and contact details of three work-related referees, through Etrecruitment@amref.org, ethiojobs.com or to the Human Resources Department, Amref Health Africa by P.O Box 20855/1000, Addis Ababa.

The closing date for submitting applications is July 18, 2021. We regret that only short-listed candidates will be contacted.

Note: Telephone call to the office is strongly forbidden. Candidates MUST refer the position title on the subject line of their email and application.

Ø Amref Health Africa is an equal opportunity employer and has a non-smoking environment policy.