Job Description

REPORTING TO

Country Director, Ethiopia

OVERALL PURPOSE

To provide quality health care services for vulnerable refugee and host populations in Tigray, Ethiopia.

PROJECT OVERVIEW

Medical Teams International will establish a comprehensive mobile medical team (MMT) to serve IDPs and host communities in the Northwest Region of Tigray. The clinic will offer basic consultation services, SRH, MHPSS, and nutrition services. The MMT will regularly link with a community health and hygiene promotion team to monitor for outbreaks and provide relevant risk communication.

MAJOR OBJECTIVES:

Job Summary

The Grants and Information Manager is a senior level role managing relationships with institutional donors in-country, securing awards, responsible for grant management, representation and internal and external communications.

Essential Duties

Donor Scoping:

• Keeps the Country Director and HQ Program Manager informed on key donor strategies and priorities, and aware of specific calls for proposals.
• Scope out new donor opportunities in country or the region.
• Maintain the Grants Management Information System with key donor information.

Donor and Consortium Engagement:

• Support the Country Director in developing and maintaining donor relationships with in-country donor agencies, and with potential and actual consortium partners through face-to-face meetings, email and phone.
• Arrange and coordinate in-country donor visits for monitoring and evaluation, in consultation with the Country Director and HQ Program Manager.
• In coordination with the Country Director, attend relevant cluster and inter-agency meetings where there may be a strategic benefit to MTI.
• In coordination with the Country Director, proactively, regularly and consistently represent MTI to host and foreign governments, humanitarian actors including UN agencies and NGOs, faith-based and partner organizations, media and other relevant parties.
• Ensure strong and transparent communication channels with other Integral Alliance members active in the regional response.

Project Design and Proposal Writing:

• Support in-country staff to gather required baseline data through participatory needs assessments, ongoing programming and secondary data sources.
• Coordinate the provision and sharing of the required information for Project Design Meetings, to ensure that project and proposal development follows approved processes and engages relevant departments for strategic input.
• Lead the country team in the development of concept notes and proposals, including budgets (working closely with finance teams) and any required supporting documentation, while ensuring donor guidelines are understood and followed, and in close coordination with all those involved in the management of projects and programs.

Ensuring Donor and MTI Compliance:

• Facilitate the sign off of donor contracts, ensuring legal review, sign off with delegated authorities. Ensure that the Country Director and program team are aware of and able to comply with the contractual obligations being entered into.
• Support the training and ongoing support of relevant staff on the contractual agreements and donor rules and regulations of the signed contracts.
• Coordinate the monitoring of compliance to specific donor rules and regulations, highlighting areas of insufficient compliance to the Country Director and HQ Program Manager immediately.
• Ensure donor visibility and branding commitments are adhered to.
• In collaboration with the Country Director, senior program staff and HQ Program Manager, monitor the implementation of the project closure guidelines at the end of every project, including facilitating learning reviews.

Monitoring of Project Implementation:

• Visit project activities on the ground to verify accuracy of reports and alignment to project contracts.
• Ensure availability and appropriate use of programming information to be used in reports, information briefs, bulletins and case studies.
• Maintain a standard filing system to ensure core donor and project related documentation is held and accessible, using effective paper and electronic filing systems.

Reporting:

• Oversee and maintain the program’s Grant Management Information System to ensure the timely and quality submission of internal and external proposals and reports, setting and communicating deadlines for draft submissions.
• Support the country team to coordinate all project related reporting, and act as the point of contact for project related information to and from the donor (via HQ where applicable), document case studies and beneficiary stories, coordinating responses to requests and disseminating information to country staff.
• Edit and undertake final proof reading of all documentation prior to submission to ensure quality control, focusing on clarity, consistency, and application of PCM good practice.

Learning Reviews:

• Actively draw out lessons to be shared within the country team, but also with other relevant stakeholders internally and externally within the response.
• Support and facilitate end of project learning reviews and, where applicable, external evaluations, to ensure learning is captured, understood and disseminated within the program and corporately for possible inclusion into emerging best practice.

OTHER DUTIES:

• Utilize volunteers whenever possible.
• Additional duties as assigned.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

WORK CONDITIONS

• Some ability to travel
• Frequent use of a computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent close vision and the ability to adjust focus.
• Frequent physical lifting and moving of boxes and other items whilst managing the warehouse.
• Occasionally ascends/descends stairs, steps, or ladder.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc. 

Job Requirements

PERSON SPECIFICATION:

QUALIFICATION / EXPERIENCE:

Vocational qualification

ESSENTIAL

• Degree in humanitarian affairs, international relations, or other relevant course essential.

DESIRABLE

• Master’s degree, or equivalent relevant work experience highly desirable.

ESSENTIAL

Work experience

• Minimum of three years’ experience with international NGOs or donors in grant acquisition and management

DESIRABLE

• Prior work with an NGO
• Work experience in Ethiopia preferred.

ESSENTIAL

Languages

• Tigrinya, English

ESSENTIAL

IT

• Microsoft, SharePoint, Office 365 Applications. 

SKILLS / ATTRIBUTES

ESSENTIAL

Motivation

• Self motivated
• Desire to serve

DESIRABLE

• Keeps a positive attitude in difficult situations

ESSENTIAL

Team building

• Respectful towards other cultures
• Able to establish relationships easily
• Team player

DESIRABLE

• Experience of working in a multicultural setting

ESSENTIAL

Adaptability

• Flexible under changing conditions
• Able to cope with basic working conditions
• Culturally aware and able to adjust

DESIRABLE

• Capable of managing stress

ESSENTIAL

Technical expertise

• Secure and at ease with professional skills
• Ability to apply complex donor rules to program implementation
• Coaching/teaching skills
• Comfortable with report writing

DESIRABLE

• Problem solver

ESSENTIAL

Management & Leadership

• Planning and organizational skills

DESIRABLE

• Initiative taker
• Administrative skills

How to Apply

Send applications to ethiopiarecruitment@medicalteams.org

Note: In the Subject Line indicate Grants & Information Manager