Through coordination activities, the Eastern Ethiopia Regional Program Coordinator of the LWF World Service Ethiopia shall be responsible for quality performance & excellence in delivery of services in all projects under the regional coordination and reporting. He/she is responsible to the Program Coordinator for the day-to-day operation, as well as, closely works with all management team of projects under the coordination.

 His/her main duties shall encompass the following:

 Coordinate and supervise the overall administrative & operational activities of projects under the regional coordination office;

• Line management for senior project staff and support functions in the area including project coordinators and team leaders;
• Ensure that the management of the Projects is functioning smoothly & effectively;
• Provide support and leadership to project coordinators and team leaders under the regional coordination office;
• Supervise administration of projects personnel such responsibilities include all managerial activities like hiring, suspending and taking or recommending disciplinary actions in accordance with the Labour Law, the guidelines of the Organization and the Collective Agreement;
• Administer Eastern Ethiopia regional coordination office personnel;
• Provide area specific input on Country Strategy, country annual plan and business plan;
• Organize grants opening and closing meetings at regional level;
• Assess needs, develop emergency response and implement response plans;
• Coordinate and lead any procurement for the projects in accordance with LWF procurement manual;
• Coordinate and supervise proposal development, baseline study, needs assessments and submit to HO based on request;
• Prepare and submit Monthly Management Report (MMRs) to Program Coordinator;
• Oversee timely and quality submission of reports from the region;
• Establish and/ or maintain partnership with key stakeholders in the region; including but not limited to UNHCR, ARRA and the regional government;
• Attend regular regional coordination meetings with the regional government and inter-agency meetings with UNHCR and ARRA;
• Ensure preparation and documentation of work plan and procurement plan and implementation per the plan;
• Ensure Strict adhere to LWF policies, guidelines and procedures most importantly financial manual, procurement manual and HR manual;
• Serve as security focal person for the region; send weekly security updates to HO and ensure compliance with security decisions and precautionary measures enforced by LWF, UNDSS, government and other relevant actors;
• Build and facilitate team work among project staff in the region;
• Supervise the effective use of vehicles, equipment & materials under different projects and the regional coordination office;
• Assure that vehicles shall not be used out of working hours except for program business and emergencies;
• Conduct bi-weekly management meetings with project coordinators, team leaders, regional finance coordinator and regional PMER and submit minutes to program coordinator;
• Oversee financial expenditures of the projects;
• Inform/report to the HR & Administration Unit on a regular basis on legal matters;
• Submit bi-annually to the HR & Administration Unit a performance evaluation report of every staff under his/her supervision;
• Notify the Program coordinator for all movements outside of the regional program areas;

Job Requirements

• Masters degree in Development Studies, Economics, Social Science, or other related field
• Post-graduate qualification in project planning and management
• At least 7 years of practical experience in emergency, disaster risk reduction or development program management, including networking, resource mobilization and utilization preferably in international organization and out of which at least three years in management role
• Strong interpersonal skills and ability to represent the organization in official meetings at various levels
• Fluency in written and spoken English
• Ability to speak and listen Somali language is preferred.

Key skills/competencies required:

• Ability to work in an organized and responsive manner under pressure on occasion in a highly stressful environment
• Conversant in strategic management, project cycle management, fund raising and knowledge management
• Good knowledge of financial and human resource management
• High integrity, self-driven and able to set own work schedule with rigorous deadlines
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision
• Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills
• Result oriented, excellent team player and decision making skill

 The ideal candidate will also:

How to Apply

The ideal candidate will also:

Demonstrate commitment to the values, aims and principles of LWF/WS, including equal opportunity and gender sensitivity.

Preference will be given to those who have been shouldering similar role and holding senior management responsibility. Competent women are strongly encouraged to apply.  

Interested candidates who meet the above listed requirements can send ONLY detailed C.V and application letter through ethiojobs.