Job Summary 

The purpose of the commodity storekeeper position is to receive, record, store and issue commodities against documents. S/he maintains inventory records and stock control cards and requests for the purchase of items, when they are out of stock.

II. Responsibilities

Job Responsibility #1: Requesting, Receiving and Stocking (40%)

• Establish the maximum and minimum stock level for each stock item as required
• Request the purchase of materials when they are below the minimum stock level
• Undertake appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation
• Receive goods against official Goods Receiving Note (GRN)
• Check goods against purchase orders, suppliers’ invoices and/or packing lists, and ensure goods are in good condition before receiving them
• Whenever there are missing, damaged, broken or spoiled items, report, record the condition on the relevant goods receiving note and notify supervisor
• Maintain under his/her custody all materials, supplies, spare parts, commodities, fixed assets, etc… of the organization
• Before receiving commodity ensure that the warehouse capacity is enough to accommodate the allocated food
• Responsible for ensuring maintenance of the warehouse premise including availability of pallet or plastic sheets, fumigations and cleaning of the internal and external warehouse
• At the time of receipt check and inspect the quality and quantity of the commodity through a sampling method

Job Responsibility #2: Issuing (35%)

• Issue materials, supplies and commodities to requesting departments/units upon receipt of duly signed store material requisition
• Dispatch all items/commodities against official store issue voucher
• Check and ensure that the approved payment authorization sheet is accompanied with a with payroll sheet
• Communicate with appropriate staff and plan distribution dates
• Inform the beneficiaries the amount type and source of the of food they are going to receive
• Issue the Food commodities as per the authorized PASP & PL to distributer with the standard documents
• Check the store keeper copy of documents returned to store after distribution from distributer
• Check all documents signed by the beneficiaries and representatives in coordination with the distributer

Job Responsibility #3: Store Management (15%)

• Design appropriate storage arrangements in the stores for efficient utilization of the available space, and to allow easy movement of people in the store
• Record all incoming and outgoing goods in bin cards and the daily inventory register. Bin cards are to be stuck or hung on the shelves/stack to facilitate identification and inventory counting
• Organize all goods received by types and according to their classifications, and store them, allocating available space of the store economically and diligently to minimize material damages
• Ensure the security of materials in the store against damage, theft, deterioration, pilferage, hazards, such as dirt, fire, rain water, etc. and makes sure that necessary protective equipment and chemicals are utilized and the store is kept neat and clean
• Identify and report slow moving, dead or obsolete inventory items
• Conduct physical inventory count on a daily, monthly, annually basis and during the year at regular intervals to ensure that physical inventory and bin card balances always tally
• Supervise loading, unloading of items/commodities and performance of laborer
• Inspect the warehouse on daily bases to see visible signs of infestation or damage
• Follow up and supervise the porters in unloading and stacking, ensuring the stack is away from walls and that there is enough space between stacks
• Segregate damaged and leaking bags for reconstitution and stack infested commodity in a separate warehouse
• Inform the supervisor of any storage problems

Job Responsibility #4: Documentation and Reporting (5%)

• File all documents such as purchase requisitions, purchase orders, suppliers packing lists or delivery order, CRN, bin cards, etc.
• Regularly check records against stock held and submit reports
• Maintain an accurate record of all-stock movement and current balances
• Record all receipt and distribution transaction to the daily inventory registrar on daily bases and send to the office with supporting document CRN, waybill, payroll sheet etc.
• Prepare weekly commodity status report and send to the office weekly
• Prepare monthly and quarterly commodity status report in a timely manner 
• Maintain records for receipt and dispatch of empty containers

Job Responsibility #5: Other (5%)

• Perform other duties as assigned 

PROBLEM SOLVING (Thinking Environment)

• The level of problem solving this position will face is level number two. What has to be done and how to do it are clearly defined, and the incumbent will face identical or similar problems on a regular basis

IV. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

Job Requirements

V. QUALIFICATIONS (KNOW HOW)

Required:

• Diploma/TVET /BA Degree
• Warehouse management skills
• Make arithmetic calculations with speed and accuracy
• Communicate effectively, both orally and in writing
• Understanding of the importance of gender, youth and social inclusion
• Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience
• Local Language is Mandatory 

Desired:

• 1-2 years of relevant work experience
• General warehousing methods and procedures
• Safe work practices Vocational school diploma
• Learn techniques to plan organize and operate a specialized food warehouse with efficiency

D) COMPETENCIES:

• Respect, accountability, courage, excellence, stress tolerance, information monitoring, developing teams, interpersonal skills, coaching, problem solving, planning and organizing. 

V. CONTACTS/KEY RELATIONSHIPS 

• The CMAM Nurse is expected to establish open relationship with the community, government counterparts and other community based organizations in order to facilitate and encourage active participation in overall development activities and internally, with Supervisors, Project Managers, and other concerned FO’s staff.

How to Apply

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.

HOW TO APPLY

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through Ethio Jobs 

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.