Purpose of the Job:

Ensure value for money by improving flexibility, quality, efficiency, and economic use of resources throughout the procurement cycle for all regular and donor funded procurements.

Main Duties and Responsibilities:

• Design appropriate procurement templates for the implementation of policies and procedures.
• Assess supply market to identify potential sources of suppliers for each of the items purchased by the commissions and ensure that supplier database is maintained properly and updated regularly.
• Monitor that requirements or specifications are developed as complete and accurate as possible.
• Supervise the preparation and distribution of tender document for the procurement of goods and services.
• Oversee that all bidding processes adhere to the commission’s procurement policies and procedures and to relevant Ethiopian laws and regulations.
• Co-ordinate the evaluation of tenders, quotations, and proposals.
• Design and implement Supplier/Vendor rating system to measure, evaluate and improve supplier performance, enabling the commission to make informed future sourcing decisions.
• Manage supplier agreements/contracts by closely working with suppliers to reach agreement on contract terms and conditions to get best deal in terms of quality, price, and delivery.
• Approve purchase requisitions and administer contracts to ensure compliance with terms and agreements.
• Liaise with different stakeholders in matters related to import of goods, payment modalities, tax issues and shipment.
• Monitor claims to suppliers and vendors for defectives, shortage, and missing parts and ensure prompt remedial actions are taken.
• Prepare procurement and consumption related reports and submit to the finance and Admin director.
• Review and approve requirement plan of user departments and prepare consolidated annual procurement.
• Develop, update, and oversee the application of appropriate quality control procedures in the entire procurement cycle.
• Lead the proper classification and codification of procurement items, and the maintenance of accurate and up-to-date information about items.
• Coordinate the invoicing process ensuring that suppliers are being paid on time and according to terms agreed.

LOCATION : Head Office

REPORT TO : Director, Finance and Admin

SALARY RANGE :  Monthly salary of ETB 25,756.00- ETB 30,676.00 plus ETB 8,000.00 housing allowance and ETB 1,900 transport allowance depending on candidates  qualification, experience and earning history

Job Requirements

Qualifications and Experience:

• MA or BA Degree in Purchasing, Logistics and Supply Chain Management, Accounting, or related fields.
• 8 years of relevant experience for BA or 6 years of relevant experience for MA
• Experience and knowledge of IFMIS, IFRIS is required
• Experience working with various donors is a plus
• Experience in management of resources
• Computer literate
• Excellent communication and organization skills
• Fluency in Amharic and English is required and knowledge of other local languages is advantageous

How to Apply

• Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org.

Note: Women candidates are encouraged to apply. Please indicate the name of the position on the subject line of the email. Only short listed candidates will be contacted for interview and written exam