Job Purpose; 

Under the supervision of the Admin officer to ensure that, the HO compound, expat’s residences and guesthouses utility services well-functioning & payments are settled on time. Be a focal point to take all the maintenance & repair requests from every department & programme in Addis Ababa office (including expatriates guesthouses and residents), regularly check the need for maintenance work and make sure that everything are dealt with in timely manner. Assist the Admin officer in the process of getting resident and work permits. 

Main Duties and Responsibilities; 

• Ensuring that the staff as well as guests/visitors are provided with good administrative services;
• Regularly assess and identify buildings and other facilities within the premises that require maintenance & renovation works; follow up that maintenance requests are appropriately considered and made on time;
• Assist in the preparation of lease contracts for different offices in Concern Worldwide;
• Prepare and submit monthly reports on accomplished and outstanding repair work to your line manager;
• Ensure that office utilities such as telephone, water, and electric are working well and settle bills on time to the respective offices;
• Submit requests for material provision of the guest house and ensure that it is used according to the targeted plan;
• Assist the Admin officer in the processing getting different permits with ARRA, ACSO, immigration office and other concerned government offices.
• Inspect Concern compound, building and fixtures as necessary and report damages of any detected. 
• Prepare Supplier Requests (SR) and Payment Requests for different Admin related activities;
• Handle documents and maintain a regular filing system;
• Provide support in hotel and flight booking as required;
• Serving as a member in procurement committee as needed;
• Be aware of, understand and comply with all of Concern’s policies and procedures (Code of Conduct, P4 and associated policies, finance, logistics, HR, security management etc).
• Undertake other related duties as may reasonably be assigned to you by the supervisor or department manager.

Gender Equality 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability  

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 
• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.     

Emergency Response 

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization

Job Requirements

Persons Specification;

Essential

• College Diploma in Public Administration or Secretarial Science and Office management or 10+3 technical graduate or other related field of study with minimum 2 years’ experience in Office Administrative activities.
• Computer Literate in Microsoft Word and Excel
• Good communication skill in both Amharic and English language
• Initiative and be able to work with minimal supervision.

Competencies

Desirable

• Good self-management skill
• Good time management skill and ability to work under pressure to meet deadlines.
• Respectful of others , their beliefs and values
• Trustworthy, honest and reliable
• Skill to carry out minor electrical repairs, installation of plugs sockets and plumbing textures and fittings.
• Recognising potential indicators of adult and child abuse, harm and neglect.

What We Offer:

• A competitive salary and benefit package
• Excellent medical benefits (100% cover including dependents)
• 20 days annual leave
• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:  

 Apply Through ethiojobs.net 

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women are highly encouraged to apply.