Job Expired
Administrative Assistant for immunization service and COVID-19 survey
ICAP
Business
Business Administration
Addis Ababa
5 years
1 Position
2021-09-04
to
2021-09-12
Contract
Share
Job Description
LOCATION: Country Office, Addis Ababa
REQUIRED NUMBER: 1
TERM OF EMPLOYMENT: Contract for 2 months
BACKGROUND
OVERALL JOB FUNCTION
The Project Admin Assistant will. under the supervision of the Project Coordinator, handle the administrative aspects of the project. S/he will be assisting in planning, organizing, and carrying out day-to-day administrative activities of the survey and will be supporting the Project Coordinator with administrative tasks including the management of personnel, financial, administrative, and logistical activities.
MAJOR DUTIES AND RESPONSIBILITIES:
- Oversee the purchase of project supplies and equipment
- Book air tickets and reserve rooms for ICAP staff/guest, and facilitate for the timely settlement of airfare fees and hotel bills
- Ensure field vehicles get service in time; follow up conditions and report problems in time
- Prepare vacancy announcements, review applications, and provide a short-list to those offices.
- Ensure the personnel policy is understood by project staff members
- Maintain personnel records of project field teams electronically and provide payroll information to Finance
- Maintain staffing tables, and processing of contracts.
- Determine and recommend benefits and entitlements for staff based on contractual status
- Design, plan, monitor and provide induction orientation and briefing to project staff members
- Perform other related tasks as assigned by the immediate supervisor
- Facilitate and support the training of project staff
- participate in communications pertaining to the project implementation; and document the records of project survey activities
- Establish and manage all procurement and logistics activities of the project including possible management of vehicles in consultation with Operation team
- Perform other tasks assigned by immediate supervisor
Job Requirements
REQUIRED QUALIFICATION AND EXPERIENCE
- Bachelor's degree in management or a related discipline
- A minimum of 5 years of work experience in project management /logistics
- Ability to establish and maintain effective working relationships with associates, other department staff, managers, and external bodies
- Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email
- Ability to organize and perform multiple tasks simultaneously
- Good communication skills in English language
TRAVEL REQUIREMENTS
- Periodic domestic travel throughout the project areas to support the planning and implementation of the project management activities in the field.
How to Apply
- Only online applications are received
- Click here to apply
- NB – Please note that only shortlisted applicants will be contacted.
- Closing date for receiving applications is -09.12.2021
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