Job Title: Deputy Chief of Party (DCOP) – Finance, Operations, and HR
Position Type: Full-time
Reports to: Chief of Party
Posting Location: Addis Ababa, Ethiopia
Application Deadline: September 23, 2021
Background:
John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.
JSI is implementing the five-year Digital Health Activity in Ethiopia, which is funded by the United States Agency for International Development (USAID). The purpose of this Activity is to support the Government of Ethiopia (GOE) to improve the quality of health services and create a sustainable health care system through the use of data for decision making, as well as to provide similar services to other countries in Africa or to respond to a crisis in Ethiopia (as needed). The primary objectives of the Activity are to 1) support information technology systems and data repository at all levels; 2) build a culture of data use; and 3) improve capacity and governance of MOH health information systems management.
We are looking for a Deputy Chief of Party, Finance, Operations, and HR (DCOP F&O) who will be responsible for overseeing project finance, operational, and HR duties, including information and communication technology, grant and subcontract management, compliance, procurement, and safety and security. The DCOP F&O will ensure that financial systems and internal controls are in place and comply with the standard US Government, JSI and other donors' policies and procedures. She/he will work closely with the DHA senior-management team to provide all financial and operational support required to successfully implement program activities. This is a full-time position and is based in Addis Ababa and will report directly to the Chief of Party.
Responsibilities:
- Provide overarching financial, operational, and human resources support for the DHA and serve as a direct link to the COP for all F&O related issues.
- Establish, integrate, and institutionalize financial, administrative, operational, contractual, and human resources systems to ensure proper oversight over the contract and the implementation of activities.
- Ensure accurate and timely financial and operational information is presented to donor, management, and project staff for decision-making.
- Ensure overall compliance with donor and JSI policies, procedures, and regulations across the implementation of all activities.
- Supervise F&O management team and provide staff capacity building, mentorship, and coaching.
- Ensure the development and updating of DHA operational policies and manuals, including the Local Hire Employee Manual (LHEM), Operations Manual, and Field Office Safety and Security Manual (FOSSM).
- Work closely with the finance staff to monitor the program budget and coordinate regularly with the rest of the project’s management team to ensure the budget is up to date and technical activities align to the budget, including substantial involvement in annual work plan budgeting, high-level financial analysis, and guidance to DHA leadership on financial status of program activities.
- Lead the process to develop and establish a sound financial management system and procedures to ensure compliance with donor and JSI requirements.
- Oversee granting and financial support to local partners, including the provision of capacity building/training that may be needed by local partners in financial and operational areas.
- Oversee procurement of equipment and commodities, including the overall procurement process and implementation/management of contracts.
- Ensure compliance with local statutes, including, taxation, annual audits, and labor law, etc.
- Manage annual audit process and serve as the primary liaison with audit missions, in coordination with F&O Manager-level staff.
- Oversee HR management, ensuring compliance with local labor law and JSI policies, troubleshoot performance management issues, and ensure adequate HR tracking and monitoring systems are in place.
- Serve as the primary point of contact for safety and security of DHA staff, ensuring regular contact with relevant sources of up-to-date security information, and working closely with the HR Manager and COP.
- Provide training and/or guidance to all DHA staff on financial controls and operational systems, as needed.
- Coordinate regularly with the home office backstopping team to ensure transparency and communication regarding financial and operational activities.
- Lead the enforcement of JSI’s policies around accountability and fraud/ethics management; Implement JSI's Accountability Framework and Code of Conduct, and adhere to JSI's policies on fraud management.
- Any additional responsibilities, as assigned.
Job Requirements
Qualifications:
- A master’s degree in business administration, finance, accounting, or other relevant field with at least 10 years of professional and related experience, or a bachelor’s degree (in similar field) or certified accounting degree (ACCA or CPA) with at least 12 years of professional and related experience.
- A minimum of eight years of experience in administrative and financial management of large-scale, complex, international development assistance programs, demonstrating increasing levels of responsibility.
- Experience managing large multi-million dollar budgets with multiple funding streams preferred.
- Experience working with USAID required and experience with PEPFAR preferred.
- Experience with a wide variety of donors preferred.
- Proven ability to manage subcontractor and sub-grants.
- Demonstrated management experience in finance, operations, and HR required. At least five years’ experience serving in a management role, with supervisory responsibility.
- Demonstrated knowledge, skills, and/or experiences in accounting, financial planning and management, procurement, contracts management, logistics, and human resources preferred.
- Experience developing work plan and proposal budgets and costing activities, in coordination with technical and program teams.
- Experience developing and managing a donor-funded grants program.
- Demonstrated ability to work effectively as part of a team and strong interpersonal skills are essential.
- Ability to take initiative and work under minimal supervision.
- Experience designing financial tools and training and building capacity of local finance and administrative staff.
- Ability to handle confidential information with care.
- Excellent oral and written communication and presentation skills in Amharic and English required.
- Expert computer skills in Microsoft Office including Word, Excel, PowerPoint and Outlook.
- Advanced knowledge and experience with accounting software (preferably QuickBooks).
- Familiarity with the Google Suite preferred.
- Ability to travel up to 10% time to regions throughout Ethiopia.
JSI/WEI is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or protected veteran status in any employment decisions. M/F/V/D.
How to Apply
How to apply:
Interested and qualified applicants should follow the below instruction and apply through the online application form no later than September 23, 2021.
- Fill out the online application form using this form: Online Application Form. If you don’t fill the online application form, your application will not be considered.
- Submit your resume and cover letter to dhtechnicaljobs@jsi.com
- You must include the name of the position you are applying for in the subject line of the email. If this is not included, your application will not be considered.
- Any application received after the closing date will not be considered.
- Application deadline: September 23, 2021.
