Responsibilities

Recruitment:

• Collecting all HR documents from new applicants/employees;
• Arrange interview, follow up of staff recruitment, review regularly online job website to identify candidates for vacant positions
• Share the CVs with HR/Admin Manager for review and share with job requesters;
• Following up and support other bases national staff recruitment ;
• Follow up and collection of bases recruitment plans on regular basis
• Short list the selected candidate after instruction of HR/Admin Manager;
• Order the new employee ID cards, Business card (if needed) to logistic as soon as the contract signed by new staff;
• Staff Personal folders:
• Create new personal folders for new National and International staff;
• Updating Employee Data Base (New Employees, Quieted Employees and Salary Changes)
• Update Personal Folder & Personal Folder Database on regular bases & ensure the accuracy of data;
• Follow with field to collect staff personal folders missing documents;

Payroll:

• Prepare monthly HR payroll (Titanic) report
• Get Finance validation and Coordination approval on monthly Titanic report
• Coordinate with Finance for staff salary payment
• Records any payroll report (required) in staff records

Others:

• Supervise the staff attendance sheet on daily basis and report any late or absence to HR/Admin Manager;
• Update leaves follow up table for National staff;
• Management/Follow up of staff leaves, provide necessary forms for staff in Capital office and review the whole process for Area offices, while needed;
• Draft/prepare all administrative letters;
• Liaise with local authorities on relevant HR or other administration matters required and authorized by Coordination 

Job Requirements

• At least 1-2 years experiences in HR/Administration and personnel recruitment and HR follow ups
• College or University degree 
• Excellent communication skills
• Self-motivated, dynamic with strong critical thinking
• Fluent in English (writing, speaking and reading as well understanding)
• Available immediately/short notice (an asset)
• Good knowledge of letter writing, both in English and local language
• Excellent interpersonal and team-playing skills

How to Apply

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 20th September 2021 with the subject line “HR-ADMIN Assistant – Addis Ababa- Ethiopia”

NB: Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please note that only the shortlisted candidates will be contacted. ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.

ACTED is committed to protect beneficiaries within our programs from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.