ROLE PURPOSE

The warehouse officer will be responsible for proper warehouse management, receiving food commodities and updating warehouse documents. Additionally, the position also mobilizing commodities from main warehouse to each intervention woredas mini warehouse; communicate transporter ahead of time to ensure timely commodity dispatch to each distribution centers.

Detail Responsibilities 

• Work closely with the commodity officer for proper warehouse management such as physical condition of the warehouse, cleanliness of the warehouse, security and safety of the warehouses, availability of space for commodity receiving, availability of necessary warehouse equipment, availability of Daily laborers
• Responsible for receiving of food from Primary delivery point based on the incoming waybill and , food dispatching to the mini-stores/ for distribution based on the approved DAM, practicing proper commodity handling at woreda warehouse ( proper stacking, FIFO, using Plastic sheet, proper spacing, Daily inspection, physical inventory and so on)
• Update warehouse documents such as Ledger and Stack cards right after any commodity transaction and make sure that they are reconciled with the source documents like receipt and dispatch Waybill
• Keep and file all the necessary warehouse documents ( incoming and outgoing waybills, DAM, loss approval, loss disposal and so on ) properly and adhere with the pre-determined reporting deadlines to submit all required reports showing woreda commodity transactions
• In consultation with the commodity officer, the incumbent is responsible for proper handling of damaged commodity, loss handling and loss reporting within 72 hours.
• Before distribution commencing the RSK should know the location, capacity and distance of the mini-stores to help the transporter for smooth transportation of the commodity
• Communicate the transporter ahead of the time and share the approved dispatch and distribution plan to ensure timely commodity dispatch to the mini-stores
• Mobilization of the community for commodity offloading at mini-stores and control and guide the process in proper manner
• Receiving the commodity at mini-stores and under take proper checking of both quality and quantity of commodity against the approved DAM and the incoming waybill
• Dispatch commodity to the FOOD distributers during distribution date
• Update Ledger and stack card right after receipt of the commodity
• Ensure that all documents like Master list, Payroll, waybill, Outlet and DAM are filed at mini-store level
• Take part on distribution activities and give support to Food Distributers until end of the distribution process
• Be responsible to hold mini-stores Key, ensure shared responsibilities with the Kebele officials mainly the Kebele Food Security Task Force members, invite community representatives and Food Security Task Force during receiving the food at Mini-stores to keep the commodity safe and secured
• Returning back the undistributed balance to the woreda warehouse within 2 days by fulfilling required procedure and documentation
• Ensure mini-stores are clean, free from Non Food Items and infestation. On top ensure that proper stacking, usage of plastic sheet, proper spacing, physical inventory are practiced
• Ensure food not stayed more than two days at the mini-store

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Job Requirements

• Diploma in Supplies Management, Business administration, Accounting or relate field
• One (1) years directly related experience or equivalent combination
• Ability to follow instructions accurately and meet deadlines
• Training/experience in working with administrative systems and processes
• Strong interpersonal skill in communication and customer handling 

How to Apply

Qualified candidates, please send your applications to the following link