To Work in conjunction with sales departments for machine sales in order to ensure smooth adherence to efficient administration, transaction in terms of receipt and dispatch of the equipment.

 To effectively manage the regional sales in conjunction with colleagues while reporting to the sales manager and maintaining company commercial standards and policies.

MAIN DUTIES AND RESPONSIBILITIES

•  To ensure that sales activities are efficiently covered in all administrative fronts      Produce machine price lists as directed by the Sales Manager in line with agreed company objectives.
• Prepare machine quotations for sales teams if need arises in line with our standard specification and recommendation by the HOD and Product Managers.  
• Liaise with the Operations & Inventory Control Department in ordering Customer/Stock units in line with agreed company policies.
• Work with CIC Dept to ensure quick delivery of equipment into stock from date of order
• Logistic control of all equipment from order to delivery so as to reduce multiple handling and cost escalation.
• Co-ordinate equipment invoicing and sales record update.
• Raise LPO requisition process in regard to equipment transportation after invoicing.
• Processing of Order forms for approval by functional managers and MD/FD
• Keep track of all orders and ensuring its effective processing through proper documentation and equipment positions.
• Ordering of stock units with the accompanying paperwork administration.
• Ensuring that proforma invoices, orders and the relevant forms are filed correctly and authorized by the manager. 
• Ensure IDFs, LCs, agreements, bank guarantees, bills etc. are properly filled in and securely stored as to be accesible to the relevant persons.                                               
• To follow up on equipment shipping process, clearing, transportation and monitoring of the same.                  
• To ensure when receiving equipment that the condition, is good and any defects reported quickly to the insurance and all accessories are intact and in good working order.                
• To liaise with sales team in order to keep the appropriate data storage and ensure effective retrieval of the same
• Necessary Documentation for and registration of the units
• To ensure physical unit specs match with the proforma specifications.            
• Control of units deliveries, ensuring proper documentation before release.
• Co-ordination with International for all third party sales in the territory.
• Co-ordination with branches
• Ensure maximum market share in the industry by assisting salesmen with data collection
• Implementing pricing strategy on quotations.
• Monthly report required by departmental heads - stocks, sales, quotations raised and inventory.
• Departmental inventory control.
• Attending to walk in customers. Get in contact with customers by phone or visiting own facility
• Liaising with various departments for any respective needs.
• Liaising with pricing and logistics departments (sales office)
• Prepare activity and month – end reports for machine sales.
• Filing and archiving of documents in a way that will ensure ease of individual customer file retrieval
• Any other duties that may be assigned from time to time by management

CONTACTS

• All Heads of Departments various departments
• Ethiopia - Sales/Parts/Product Support Functional Departments
• Customers and suppliers

Approvals and agreement

• The above Job Description has been explained clearly, and that I fully understand my responsibilities set aside by management with regards to the above position. Further, that in consulation between both parties, the Job Description can be changed at the discretion of management to reflect changing business needs. I have been assigned a set of measurable targets and shown how they are derived.

Job Requirements

SKILLS

• Honesty and discretion
• Numerate and with strong financial analysis acumen
• Willing to work according to the needs of the business
• Self starter and proactive employee
• Ability to speak and write technical English 

KNOWLEDGE

• High level understanding of management, financial and business practices
• High level of Information Technology and Computing

QUALIFICATIONS

• Management or business degree from a recognized university
• At least 3 years work experience in a busy sales administration office
• Proficiency in a computerized environment with ability to use specialized ERP software
• Demonstrate proficiency in use of computer especially Micro soft office applications

How to Apply

Interested and qualified applicants can send their CV through international_construction@ethiojobs.net

Note: Use "Machine Sales Administrator" as the subject title of your email.