About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families. However, ZOA has a zero tolerance towards violation of safeguarding policies like Child Protection & Protection from Sexual Exploitation and Abuses.

Because ZOA highly values Integrity, we also expect all colleagues to sign up for and adhere to our Code of Conduct. As part of its recruitment process, ZOA carries out rigorous background and reference checks for all candidates, which will include checking government sanction lists and possibly criminal records. As ZOA also participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire, the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). This Statement of Conduct adopts the definitions used in the Scheme. The provision of references by ZOA will be subject to the Scheme as well.

Purpose:

The Finance and Admin Officer will organizes, plans, and coordinates the overall financial functions of ZOA, Gambella, ensuring that all financial operations are properly documented, in compliance with donor and ZOA standard practices. Ensures implementation of ZOA’s financial policies, systems, and procedures, and updates those when required. Reformulates, adapts, and ensures application of financial and administrative procedures to fulfill the requirements established by the Ethiopian government.

Typical Responsibilities - Key end Results of the Position:

• Strengthen procurement & finance procedure
• Controlling and strengthening the store system
• Strengthen communication levels
• Organizes, plans, and coordinates the overall financial function of ZOA
•  Monitors actual spending and ensures donor funds are received on time;
• Review that all payments requests are properly checked before approval is made.;
• Involves in development, updating and implementation of country strategy, especially in the areas linked to finance;
• Ensures that capacity support to partner in the area of financial management is rendered on a regular basis;
• Timely preparation and submission of country budget to concerned persons/organs;
• Ensures that proper accounting system is in place, and secures that accounts are audited regularly and as needed;
• Establishes systems and procedures for all purchases to be made by ZOA and ensures implementation of vendor, and all purchases are controlled through adequate planning and budget system;
• In collaboration of with the Programs, ensures that project budgets and other program funds are administered in accordance with the terms and conditions of the agreement and ZOA policies;
• Performs a range of consultative, advisory and information gathering functions and activities within his/her area of responsibility;
• Secures proper and timely financial reporting to donors;
• Conducts performance appraisal of staff members under his/her supervision;
• Provide technical supervision, oversight and training to all finance staff
• Review accounting systems, practices and reports of partners to assure compliance with accounting standards, donor intent, and signed agreements
• Facilitate conduct of external audit at least annually
• Oversee the protection of the country’s assets through the enforcement of internal control policies and procedures
• Maintain current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements
• Prepare donor financial reports in respect to accounting, legal and contractual requirements and ensure the review of such reports by the relevant Program Manager prior to submission
• Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses
• Supervise all bank relations and bank account activities
• Oversees the timely preparation review and approval of all monthly bank account and cash reconciliations
• Manage payroll functions for all local staff employees
• Responsible for ensuring that ZOA program is in compliance with local and national employment rules and regulations
• Develop, implement, and advise on internal management systems as necessary
• Ensure that all program financial reports are prepared and submitted in a timely fashion
• Participate monthly reports for senior management team meetings

Job Requirements

Educational Qualification and Experience:

• Minimum 5 years of experience supporting organizational administrative and finance management, preferably within NGO
• Bachelor’s degree in finance or other related study
• Fluency in Amharic and English; ability to speak & understand Nuer and Anuak preferred
• Strong interpersonal and communication skills
• Ability to work independently in a mulch-cultural, fast-paced, challenging environment
• Good team player
• Outstanding organizational skills

How to Apply

If you are interested in this position, please apply via CLICK HERE by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results. Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.