Plan International

Position: Program and Admin Officer

Job Time: Full-Time

Job Type: Permanent

Place of Work: Addis Ababa, Ethiopia

Posted date: 6 minutes ago

Application Deadline: Oct, 4/2021 (6 days left)

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its program. Currently Plan International Ethiopia mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to assist the humanitarian program team in overall planning, follow up and documentation of program progress, achievement, challenges etc. Among those the core ones will be, the documentation of the monthly program review tracking sheet and close follow up with the action owner to ensure the timely action; He/She will also take lead on the day to day program administration, facilitation of project agreement – LoUs/MoUs with government, achievement of all program related documents and closely follow up and assistance on the day to day business process in the humanitarian department. In addition, He/She will provide and facilitate support to country office technical team and liaison with the support function to follow up different action points and/or service request and ensure the timely completion of all the request to enable the technical team to lead the implementation of the program. 

Management Scope, Reporting Lines, key Relationships

Key Relationships

Internal Relations:

• Disaster Preparedness, Response & resilience as well as Refugee and Migration units within the Humanitarian & Resilience Dept, Finance Department, Business development Department, Program operations Department, Program quality Department, Human resources Department, Logistics and administration Department, Filed staff or program area and project:

External Relations:

• UN agencies – UNHCR, UNICEF, Working group representatives and Refugee Task Force, Government mainly Agency of Refugee and Returnees Affairs, Ministry of Education, Ministry of Finance, ministry of Children and Women’s Affair, NDRMC and Partners

Level of contact with children

• Occasional interaction with children

Physical Environment

• Typical office environment

Accountabilities and MAIN WORK ACTIVITIES

Program Facilitation (30%)

• Ensure all program related issue at the department are well organized and facilitated – particularly to make sure that the timely development of LoU/MoU– project agreement with the government for any new project or wherever there is significant project amendment, close follow and completion of the signing of the document by both parties. 
• Coordinate and keep up to date with information produced by the humanitarian and Resilience program department
• Develop clear communication matrix with the team for coordination and follow up of action points
• Lead the development timetable or work schedule and keeping the updating the action points 
• Ensure the proactively collection and documentation of fundraising collateral including project photos, videos, examples and case-studies to enhance learning. Assist the development of an Information Management Strategy.

Cross-Section Thematic Support (30%)

• Serving as a pooled resource and closely support the head of units and Deputy CD (humanitarian);
• Organize the bi-monthly/monthly emergency project review meetings, record and updating action plan and accountability matrix and communicate to all action owner to ensure the timely accomplishment. 
• Provide support to the country office thematic leads during the implementation of the project  

Program operation support (30%)

• Provide relevant support to the heads and Deputy CD -humanitarian on assessing and planning to facilitate the day to day operation support.  

Coordination (20%)

• Promote a productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against children and other persons on the grounds of race, color, sex or creed

Qualification

• BA Degree in business field (Management, Marketing, Project Planning Computer Science, social science or related field from a recognized educational institution. And MSCs holder will be preferable.  

Experience:

• At least 3 years in NGO sector, or demonstrated equivalent combination of education and experience.  
• Ability to develop effective working relationships across a network.
• Demonstrated experience in activities with communities and/or international development in INGOs working environment 

Languages required: English and other national languages

Location: Country Office

Type of Role: Program and Admin Officer 

Reports to: Emergency Information Management Specialist

Grade: C2

Closing Date: 04 October 2021

How to Apply

CLICK HERE

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organizational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.