The HR Coordinator provides a professional, confidential, administrative, and advisory HR support to the Regional Office. He/She will be responsible for full recruitment? life cycle across all functions.

Key Roles and Responsibilities:

• Recruitment On-boarding and Induction
• Develop position descriptions for new positions upon request from Directors
• Prepare Annual Staff Recruitment Plan, and prepare recruitment request formats
• Facilitate vacancy announcements using appropriate means of advertisement
• Receive and screen applications, and work with recruiting committee on short listing of competent candidates
• Schedule interviews for shortlisted applicants and facilitate the selection process
• Assist in recruitment decisions and interview candidates as required.
• Take minutes and provide written report of the recruitment process (repetition already stated above whom this person is reporting to).
• Produce employment offer letters, contracts, and welcoming packets (or employee orientation)
• Maintain HR Recruitment records
• Execute on-boarding and Induction process? for new hires
• Keep track of employee annual leave and calculate (PTO) Paid time off, keep record for severance pay, pension, medical, …etc

HR Administration

• Work with project managers to ensure monthly payroll changes are prepared accurately and comprehensively,     within the agreed time frame, for the Accountant
• Continuously monitor employment terms to ensure Directors and staff are informed of of an expired or soon to expire fixed term contracts and any other contractual changes across all projects
• Track probation review and annual performance appraisal deadlines, and liaise with Directors to ensure timely completion and documentation.
• Prepare Annual staff performance plan and facilitate the performance evaluation process
• Ensure all levels and changes to staff contracts are processed in line with the relevant HR checklist
• Provide annual HR Report
• Develop staff code of conduct and submit for approval
• Act as point of contact for general internal and external HR queries, including clearance, work experience letters, , reference requests, …etc
• Facilitate and document all staff leave requests as per the HR Manual
• Take minutes for HR meetings and when required ensure the completionand circulated in a timely manner.
• Maintain both hard and digital copies of employees records.
• Facilitate staff insurance requests and follow up on any insurance issues

Staff Capacity Building

• Work with Directors and plan for internal staff capacity building
• Facilitate staff trainings
• Document training certificates from staff

Other Roles

• Support Digital Global One Health Summer institute
• Coordinate trainings, workshops, conference, panel discussions, .. etc
• Perform other tasks given by the Regional Directors 

Employment type – Full time with one-year contract and a possibility of annual renewal based on a successful performance and availability of funds

Place of Work: Addis Ababa, Ethiopia, with occasional travel to regions as required 

Reports to - The Regional Administrator Director

Employer -  Ohio State Global One Health, LLC 

Job Requirements

Education and Work Experience

• Bachelors degree in Human Resources Management, Personnel management, Management, Business management, or related fields
• At least 4 to 6 years of experience as an HR coordinator
• Experience working well under pressure and meets tight deadlines
• Effective HR administration and people management skills
• Full understanding of HR functions and best practices
• Excellent written and verbal communication skills
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Excellent organizational and time management skills
• Strong decision-making and problem-solving skills
• Meticulous attention to details
• Exposure to Ethiopian Labor Law and employment equity regulations

How to Apply

Interested and qualified applicants who meet the minimum requirements should submit the following;

• A CV with 3 references with Copy of Diplomas, official transcript, work experience, two letters of recommendation and other relevant documents
• Applications should be sent to Abinet Kebede via: kebede.24@osu.edu

Note: Use "Junior HR Coordinator " as the subject line of your email. All these documents should be compiled as one pdf file. Fragmented and separate documents may not be considered. Applications coming after the deadline will not be considered.