Role Purpose

To assist and offer support services to the HR Manager in the management and data documentation, control and communication.

Responsibilities

Reporting to, and under the supervision of the Human Resource Manager the candidate will carry out the following duties and responsibilities:

• Data documentation, she/he will ensure all operational files, seasonal and General worker employee files are properly updated and filed appropriately.
• Seasonal Workers management, S/he will ensure that all temporary and seasonal contracts are up to date and the same is reflected in the seasonal employee management system. Will check, follow up and control seasonal employees’ contract and updates the HRM appropriately.
• Labor Management. -Assist the HRM by maintaining an updated records of labour use in the company.
• Staff Induction, Will also be in charge of staff induction for temporary, seasonal and general workers both HR & HSE and exit procedures and ensure that all employees comply and the documents filed.
• Performance Management. Assist in the yearly planning of performance appraisals for the general workers. Shall obtain an appraisal schedule from all the supervisors, consolidate an appraisal schedule and communicate to the HRM. Assist in the data entry of appraisal results in the system.
• HSE: S/he shall sit in the Health and safety workers committee meetings and the gender committee and and chair the meetings in the absence of the HRM or HSE coordinator. Also take minutes in the Shop stewards meeting s/he shall be involved in the monthly HSE farm visits. S/he shall assist the HSE coordinator in ensuring safety and health of the workers by enforcing compliance to the set HSE rules and regulation.
• Reports: The following reports must be submitted to the HRM:
• Weekly reports on the number of seasonal employees every Monday by 5.pm
• Weekly reports on the number of people on leave.
• Weekly reports on the expiry dates of all seasonal, temporary and task job contracts.
• Progress reports on all outstanding legal cases.
• Monthly reports on the number of all legal cases and their status.
• S/he shall assist the HSE Coordinator in preparation of HSE monthly reports to Syngenta.

Training S/he shall assist the HRM in organizing for training venues and communicating to the participants.

• Any other task that may be assigned by the management.

CRITICAL SUCCESS FACTORS AND KEY CHALLENGES.

• Maintaining a highly motivated labour force.
• Improving labour productivity at the general worker levels.
• Increasing and maintaining efficiency at the supervisory level.
• Effective management of employee safety and health.
• Proper and accurate record maintenance.
• Be able to provide appropriate and timely feedback.

SYNGENTALEADERSHIP COMPETENCIES AND BEHAVIOURS

Essential Syngenta Competencies

•  Innovative

Offer support to the line managers in challenging and improving the current way of doings things to increase labour productivity and efficiency.

• Decisive

Demonstrate ability to take prudent action with little oversight.

• Communicative

Demonstrates openness in communication to others, able to communicate to general workers in a language they can understand, listens well and incorporates the thoughts and ideas of others.

• Trusted

Track record for building trust and reliability to deliver required results.

• Team-oriented

Ability to work in a team of other managers keeping in minds the overall company objectives.

• Results-oriented

Ability to deliver required results and support.

Reports to Role: Human Resource Manager

Location: Koka, Ethiopia

Department or Function: Human Resources

Job Requirements

Knowledge skills & experience:

• BA degree in Human Resource Management/ Business Management or related fields.
• Over 3 year’s progressive experience in HRM or Administration.
• Sound knowledge and working experience of Ethiopian labor law
• Computer literacy a must
• Experience in Personnel Administration software

Critical Skills:

• Well developed and proven communication, interpersonal and problem-solving skills
• Organizational and people management skills
• Procedure writing skills.
• Computer literacy in MS office applications with a working knowledge of excel..
• Mature person and team player.
• Person of proven integrity.

Language:

• English, Afan Oromo & Amharic

Other behaviors critical for the role

• Ability to work under pressure.
• Ability to enforce adherence to company policies.
• Person who is sensitive to employees’ feelings and able to keep matters confidential.
• Ability to exhibit patience and tolerance.

How to Apply

Interested and Qualified candidates can send their CV through: syngenta@ethiojobs.net

Note: Use "HR Generalist " as the subject title of your email!