Place of work: for head office (Addis Ababa)

Summary of Role and Responsibilities

• The Finance & Administration Officer will be responsible for all financial and administrative matters of the company and will report to and work closely with, the company management team. Besides, the Finance & Administration Officer will partner with the General Manager, to develop and strengthen strategies relating to finance across the organization. The Finance & Administration Officer shall at all time act in accordance with company law and current country policies. The responsibilities of the Finance & Administration Officer will include

Finance Management

• Overall responsibility for all aspects of financial management and control.
• Effective financial reporting for the company, in a timely, accurate, relevant manner.
• Maintaining accounts general ledgers and processing monthly payroll.
• Management of cash flow and preparation of monthly cash flow projections.
• Preparation of quarterly management accounts for the management, statements analysis
• Preparation of annual accounts to trial balance stage, and liaising with external auditor.
• Preparation of annual budgets for submission to General Manager Office.
• Management of Accounts Payable & Accounts Receivable as per the requirements.
• Maintaining Fixed Asset registration and liaising with banks for all finance matters.
• Management of the organization’s insurance policy.
• Companies Registration Office compliance, Revenue compliance.

Administration

• General office administration, staff development, implementation of relevant financial policies and procedures, in consultation with the General Manager,

Treasurer and the Audit

• Ensuring confidentiality and professional integrity is upheld at all times.
• Being flexible, adaptable and available to take on other tasks or duties as requested by the General Manager.
• Creating employee files, arranging their documents as per the requirements
• Identifying manpower’s gap, preparing job descriptions and posting vacancy
• Answering employee questions with discussing concerned organs
• Processing incoming mail from immediate supervisor/work team
• Creating and distributing documents for concerned organs
• Serving as a point of contact with benefit vendors/administrators
• Maintaining employee data on computer system by updating and entering data
• Setting appointments and arranging meetings for the company
• Maintaining calendars of HR management team
• Compiling reports and spreadsheets and preparing spreadsheets
• Processing payroll, by ensuring vacation & sick time are tracked in the system
• Facilitating resolutions to any payroll errors
• Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
• Assisting concerned body’s on logistics, trials, costing, recruitment & security administration

Recruitment/New Hire Process

• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Collecting employment and tax information
• Ensuring background and reference checks are completed
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
• Conducting benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions

Record Maintenance

• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Performing file audits to ensure that all required employee documentation is collected and maintained
• Performing payroll/benefit-related reconciliations
• Performing payroll and benefits audits and recommending any correction action
• Completing termination paperwork and assisting with exist interviews

Qualities of Competent HR Assistants

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback

Job Requirements

Qualifications

• BA/MBA-Degree in Accounting and Finance or in Business Administration with 3 years direct related work experiences for BA and 2 years for Masters.

Special Skills Needed

• Excellent analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Excellent organizational and IT skills.
• High levels of professionalism, initiative, energy, creativity and flexibility.
• Have Quick Books experience an advantage.

How to Apply

Qualified candidates should submit the application letter and CV which is not more than 5 pages through: abaystrading@gmail.com

The closing date for the application is OCT 20 2021.

“Application for Finance & Administration MANAGER” in the subject line 

NB. Only short-listed candidates will be contacted.