• Compose letters, memos as per the instruction of the supervisor
• Type’s letters, reports, memos, minutes and other relevant documents
• Receives incoming mails and distributes outgoing mails to the concerned offices
• Organizes and administers the office she/he is responsible for
• Handles incoming and outgoing telephone calls
• Keeps office documents and correspondences in proper filing system
• Ensures the safe keeping of confidential documents
• Handles incoming and outgoing letters faxes
• Requests stationery materials every month by filling the necessary requisition form
• Schedule appointments to immediate supervisor and reminds when they are due
• Screens issues that require the supervisor’s attention according to their nature of priority
• Properly operates machines installed for secretarial duties of the office
• Handling secretarial duties such as preparation of minutes, giving reference number for incoming and outgoing letters, etc
• Transmits messages, instructions, circulars and reminders to concerned work units
• Maintain personnel files for all employees in methodical and confidential manner and ensure files and other information are kept under strict confidentiality
• Display a pleasant manner and positive attitude at all times and to promote a good company image to employees and colleagues
• Taking minute notes and distribution
• Capable of writing letters and messages independently with limited supervision

Job Requirements

• BA in Business Administration and Information Systems or Management/Diploma in secretarial Science and Office Management or related fields.
• A minimum of 3 years of proven experience in office management or related activities.
• Experience in the area of transit, transport and/or import offices would be advantageous.

Skills

• Strong Communication skill in English both in writing and speaking.
• Excellent interpersonal skill.
• Demonstrates a high degree of confidentiality in interpersonal interaction.
• Proficient in MS Office and “back-office” software (e.g. ERP)
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

How to Apply

Interested applicants are required to submit their application, CV and supporting documents through resco.vacancy@riesethiopia.com within 10 (ten) consecutive days from the date of announcement by clearly indicating on the subject line "Application for Secretary"

NB Shortlisting will be carried out continuously. Hence, the vacancy will be closed anytime when the ideal candidate is identified and the position is filled.