Position: Procurement and Liaison Officer 

Reports to: Head of HROD

Type of Contract: Contract

Required Number: One

Duty Base: Addis Ababa

 Key Responsibilities:

1. Liaison with government and non-government organizations

• Timely processing of Passports, business visas for AAE staff and guests
• Managing all liaison activities representing the organization

2. Property management

•  Ensure timely refilling of fire extinguishers fixed in the head office premise
• Keep stock of SIM cards and Mobile cards and distribute to the authorized staff
• Make sure the timely settlement of utility bills, water, electric telephone and internet
• Follow up and clearance of imported items from customs
• Supervise the cleanness of the office compound
• Supervise proper management of office refreshment and cleaning suppliers
• Follow up maintenance of office building parts, office equipment
• Follow up office lease agreements of AAE and ensure timely renewal and/ or termination of agreements accordingly

3. Procurement of Goods & Services

• Process procurement of goods (Fixed and non- Fixed assets) and service from reliable suppliers through direct purchasing, proforma collection or open bidding process as per the policy
•  Produce comprehensive suppliers list for all category of purchase
• Ensure that all purchases of goods and services are carried out and delivered to the store
• Handle Petty cash for maintenance cost & purchase

4. Communication and documentation

•  Maintain comprehensive registration of purchase requisitions of goods and services in process as well as completed
• Produce procurement status report monthly
• Maintain a closer relationship with requesting programs via telephone, email, and other appropriate means of communication.
• Request suppliers for offer based on the specification of purchase.

5. Coach and evaluate the performance of staff under his/her supervision

Job Requirements

Required Profile

• BA Degree in Logistics and Supplies Chain Management or other related disciplines and 4 years of relevant experience
• Excellent technical skills, leadership, integrity, confidence, judgmental values, strategic thinking, pro-activism, team player and communicating, ability to take personal initiative and lead an organized work
• Work proactively and horizontally with all team leaders and individuals within AAE and international offices, DAs, and all other departments in AAE
• Work proactively and smoothly with suppliers, clients and service providers for mutual support and cooperation

How to Apply

Application Procedure

• Interested applicants should submit their application letter along with recent CV no later than 31st of October, 2021 via: ethiojobs portal Or ActionAid Ethiopia, P.O. Box 1261, Addis Ababa Or E-mail it to: hrod.ethiopia@actionaid.org
• “ActionAid will be conducting safeguarding reference checks on the successful candidate"
• Please clearly indicate the title of the position you are applying for in the subject line.
• Only Shortlisted applicants will be contacted. Note that applications received after the deadline shall not be considered.