About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families. However, ZOA has a zero tolerance towards violation of safeguarding policies like Child Protection & Protection from Sexual Exploitation and Abuses.

Because ZOA highly values Integrity, we also expect all colleagues to sign up for and adhere to our Code of Conduct. As part of its recruitment process, ZOA carries out rigorous background and reference checks for all candidates, which will include checking government sanction lists and possibly criminal records. As ZOA also participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire, the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). This Statement of Conduct adopts the definitions used in the Scheme. The provision of references by ZOA will be subject to the Scheme as well.

Purpose

Provide management, coordination and direction for ERM Drought Response: Emergency WASH support and unconditional cash transfers in Midhaga Tola and Gursum Woredas, EHZ, in Oromia Regional State, Ethiopia. This includes managing human resource, managing partner and stakeholder relationships; project deliverables; financial management, internal and external reporting and external representation.  

Project Management:

Work with programme coordinator, finance and M&E team to:

• Ensure project planned activities are implemented in line with the agreed work plans and budgets; successfully delivers against timeframes, milestones, SPHERE standards, output and outcome targets/objectives
• Ensure project team and partner staff are skilled and use the appropriate systems and tools for project management
• Support development of work plan with milestones and budget; ensure plans are reviewed and updated at least quarterly,
• Review financial and activity progress at least monthly, taking corrective actions to ensure timely and quality implementation and provide written updates weekly and monthly
• Ensure that all issues and risks are identified, documented and mitigating actions taken
• Lead weekly/monthly project review meetings with project team and key stakeholders and quarterly steering committee meeting
• Ensure ZOAs financial and procurement procedures are adhered to by project team and partners
• Maintain project files and document control procedures according to ZOA policies

Monitoring and Evaluation:

• In coordination with humanitarian response team, programme quality team and global M&E team, ensure good M&E practices are embedded, including documentation of good practices and case studies for visibility and reporting
• Ensure a culture of learning and knowledge sharing between staff and partners as well as ZOA Ethiopia team members
• Ensure the delivery of timely and accurate progress reports for decision making and information purposes for the country office management team, headquarters, donors, stakeholders and local government

Partnership Management:

• Maintain and strengthen existing partnerships and develop new ones to ensure delivery of objectives; ensure application of ZOA’s people first principles and values in the partnerships
• Ensure partners are engaged in project planning and review processes
•  Jointly identify partner’s technical and capacity needs and implement a capacity building plan to ensure quality project implementation
• Conduct monthly support supervision visits to partners to support the partnerships and ensure quality standards; provide on the job coaching and support as needed;
• Identify, maintain and strengthen relationships with key stakeholders to strengthen project impact and sustainability after project close-up
• Ensure a high level of collaboration and coordination with other NGOs, government, and UN agencies implementing and monitoring peacebuilding program in Oromia
•  Represent ZOA at cluster meetings, events and meetings as appropriate.

Project Team management:

• Manage, coach and motivate a high performing project team within the performance management framework, ensuring application of ZOA’s values
• Ensure all staff have a performance agreement with agreed objectives and conduct monthly 1-2-1 meetings with direct reports
• Ensure staff fully understand ZOA’s project management and WASH/FSL approaches and put in place an appropriate coaching and training plan
• Engage staff in project planning and review; supporting them to identify linkages between their work and delivery of ZOAs goals
• Professionally recruit and manage all consultants ensuring that their work is delivered as per the workplan and is contextualized to the operating environment

Documentation and reporting

•  Produce weekly, monthly, quarterly reporting
• Document lesson learn and success stores 
•  Initiate now project ideas ( Concept note
• Contribute towards business development and future growth by ensuring good quality delivery of this project and contributing to our positive profile

Job Requirements

Required Educational and Technical Knowledge

• Bachelor's or Master's degree in in Water engineering, Agriculture, Disaster Risk Management , Project Management, International Development, Social Sciences, Developmental Studies, Humanitarian Studies, and related subjects
• Relevant technical expertise and at least 5 years practical experience of applying project management.
• Considerable experience (at least 5 years) of design and implementation of relief and development in relevant fields in Ethiopia
• Experience with ECHO funded project and demonstrated experience in FSL and WASH sectors. 

Required Management Competence

Personal qualities of integrity and commitment to ZOA’s mission

• Demonstrated ability and substantial experience of program management responsibilities in relief, IDPs, and consortium programs
• Excellent interpersonal, communication, dialogue and human-resource management skills and proven team-building ability, necessary to support, motivate and mentor staff and partners
• Ability to create a creative, open-minded, learning, constructive and innovative working environment
• Demonstrated experience of applying project cycle management practices at a project or community level, with a facilitative approach, while retaining a strong focus on results orientation
• Ability to work with local organizations and actors with knowledge about and experience from the relevant oromia context, to utilize and ensure their capacity and continuous capacity development and to otherwise adapt ways of working accordingly
• Additional management skills, necessary to meet project requirements in terms of coordination, coherence and consistency of project implementation, financial management, monitoring and reporting.

Other Skill

• Excellent/very good documented analytical skills
• Full professional proficiency in spoken and written English
• Self-reliant in computer skills
• Other relevant knowledge and specific experiences related to the aims and focus of the project within the context of Oromia region
• Knowledge of Local language is added advantage 

How to Apply

If you are interested in this position, please apply by CLICK HERE by sending your CV and a motivation letter indicating your suitability for this position to before the due date

Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results. Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.