As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 51 Area programs (APs) located in seven regional states of the country. WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children.

  Purpose of the position:

is responsible to ensure the efficient day-to-day operation of the office, and support the work of the Water4Life Project overall activities. Closely work with the CoP to provide any required support for head office and field offices project operation.

Major Responsibilities:

• Provide all the required administrative support to the Water4Life project, the CoP, head office, and filed office operation. Coordinate and provide administrative support for the successful completion of the grant project in collaboration with program staff at all levels.
• Follow up on issues needing CoP urgent attention and ensure deadlines are kept; manage any required day to day communication as directed by the CoP
• Assist the project when organizing workshops and meetings with different stakeholders and record the necessary information.
• Support to the preparation of reports, agendas, and presentations for project events.
• Prepare responses to routine correspondence within and outside of the organization related to the project and highlight any issues that require immediate attention and input.
• Follow-ups on outstanding issues with WVE support service concerned staffs and follow up purchases, repairs, stationery acquisition, and others as required
• Organize and/or attend periodic project management meetings and take minutes by closely working with the CoP
• Handle visitors and guests related to the project as per the direction provided by the CoP.
• Make reservations for accommodation and meeting venues. Send invitation letters to participants and confirm availability.
• Documentation of the project reports, pictures, staff personal documents in consultation with the project P&C manager; and document other relevant materials.
• Manage the project vehicles, fuel, and drivers at the head office in consultation with finance and P&C managers. Provide support especially for the drilling operation as required.

Job Requirements

• Minimum of 10 years for BA; experience in WASH admin related matters is preferable
• Bachelors Degree in management, administrative Service Management, Business Administration, or related fields
• Able to articulate and communicate ideas well verbally and in writing
• Fluency in English and local language
• Proven public relations skills
• Good interpersonal and communication skill
• Persistent, accommodative, and active
• Able to work in a cross-cultural environment with a multi-national staff
• Proven report/letter writing skills
• Able to work with minimum supervision
• Computer Literate in Microsoft Office Packages (Excellent Typing or Word Processing Skills using Computers)

Working Environment / Conditions:

Work environment: Office-based

Travel: Frequent travel to the project site,

On call: 25%  

How to Apply

Interested applicants are required to Write Position Title on the subject line and attach Current CV with three references & fill employment application form which can be found HERE) and email before the closing date of this announcement to Recruitment_ethiopia@wvi.org.

 World vision has zero tolerance towards abuse and exploitation of children and vulnerable adults. Every prospective employee, volunteer, and intern is obliged to comply by world vision’s child and adult safeguarding policy."

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