COOPI Head of Operations will manage the sectors of procurement, transports, fleet management, store management, facilities management, IT and Security.

•  He/She will lead COOPI Ethiopia operations management and supervises all operations staff including: procurement supervisor, transports supervisor and fleet supervisor based in Addis Adeba, as well as all operations/support staff based in COOPI field bases
• He/She will supervise and record all procurement processes of COOPI Ethiopia, ensuring adherence with COOPI procurement procedures
• He/She will ensure compliance with COOPI logistic Policies and procedures and with the Donor requirements
• He/She will ensure that all vehicles of COOPI Ethiopia are properly monitored, serviced and dispatched to the program staff as required
• He/She will supervise the transports of all procured items, from the supplier to the final destination, ensuring quality and timely delivery
• He/She will improve cost-effectiveness by saving time or money through the use of: framework contracts, improved coordination of program activities, purchasing and transport
• He/She will ensure a strong and timely coordination between the logistic teams in Addis Abeba and in the program team at the field sites
• He/She will ensure that internal logistics reports are submitted to the HoM on time, and that they are reviewed and analyzed, and appropriate actions are taken
• He/She will set a strong example for adherence and improvement of COOPI standards, both internally and for the people reached by our projects

 Security

• He/She will assists the HoM in the management of the Security Plan; monitor, understanding and implementation of the plans and SoPs at every level.
• He/She Carry will out regular management visits and provide field visit reports to the SMT, for all field locations.
• He/She will review and strengthen COOPI security policies and SoPs and ensure that staff are familiar with the guidelines and procedures.
• He/She will monitor the security situation and provide regular information to the HoM of any incidents, changes or adverse conditions affecting staff safety or project operations in Ethiopia

Liaison

•  He/She will support liaising with all relevant government offices to manage all procedures regarding visas, work permits, etc.

 IT

• He/She will ensure that regular back-ups and virus checks are carried out to all laptops and computer of COOPI Ethiopia.
• He/She will provide support and oversight for IT related issues including stable network server
• He/She will liaise with COOPI HQ IT support in relation to IT maintenance and IT equipment management and formatting.

Internal Audit and Donor Compliance

• He/She will work closely with the Country Administrator to ensure adequate training, capacity building and support is provided to COOPI staff to enhance their knowledge and understanding of COOPI and Donor’s policies and procedures and ensure proper implementation and on-going use.
• He/She will work with the SMT to identify improvements where necessary across all departments, including programmes, logistics and IT.

 Grant Management

• He/She will attend and provide input at the Grant Opening Meetings (GOM), with the staff supervised
• He/She will ensure that operations check-lists are completed by project managers and support staff for all new grants.
• He/She will ensure that Procurement Plans are submitted by the PM and Advisors at the Grant opening Meetings and at proposal stage, and they are reviewed by all operations functions.

Job Requirements

• Minimum 7 years previous experience in logistics management, with at least 2 years at a senior management level
• Education to Masters level in a related subject.
• Strong experience liaising with governmental / local authorities and other NGO’s
• An interest in capacity building/mentoring of teams
• Demonstrated analytical and conceptual skills to plan projects, timetable activities, and oversee staff work
• Audit experience and excellent attention to detail essential
• Proven strong budgetary control and financial management skills
• Good understanding of donor rules and regulations and implementation of strong compliance and control framework
• Fluency in English language
• Proven track record in systems implementation and development

How to Apply

If you are interested and qualified, please send us your application and updated CV via CLICK HERE

Note: Female applicants are highly encouraged to apply.