Duration: 364 days(*)

Post Type: Temporary Appointment

Please note that this vacancy is open to internal/external national of Ethiopia.

The Position:

The Logistics Analyst is located in Mekelle field office. Under the direct supervision of the International Operations Manager (IOM), the Logistics Analyst will deliver quality services in logistics to the Country Office (CO) on the humanitarian emergency in the Norther Emergency Response (NER) region.

How the Logistics Analyst can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in Programme results.

Job Purpose:

Under the overall guidance and direct supervision of the IOM based in Addis Ababa, the incumbent will deliver quality services in logistics on the humanitarian emergency, the Logistics Analyst is responsible for managing the tracking of products, coordination of the arrival and timely custom clearance process of commodities, inventories purchased and managed by the CO to provide the required support for the operational needs on the humanitarian emergency, ensuring timely processing of imports and distribution of goods to support programme implementation. The Logistics Analyst actively participates in inter agency coordination to ensure UNFPA’s needs in common systems and service are met. The incumbent will be responsible for logistics planning, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies and services. The incumbent will provide technical and advisory support to national systems and partners on supply chain management, in particular aiming to set up and/or reinforce the Logistic

Management Information Systems in use by Implementing Partners. The incumbent will take a client oriented, resultsfocused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the Country Office on logistic matters on the humanitarian emergency.

Main Tasks & Responsibilities

The Logistics Analyst would be responsible for the following:-   

• Ensure reliable supply/logistics management systems, procedures and documentation are in place as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability in relation to the humanitarian emergency.
• Collaborate with the UNFPA Supplies Focal Person in the coordination of logistics management, assisting with the planning of required warehousing, and distribution plans by providing technical advice, on inherent logistic costs, accessibility of locations of targeted areas for interventions, etc;
• Support the UNFPA Supplies Focal Person in the quantification and forecasting of commodities in collaboration with the relevant programme and operations staff and partners.;
• Collaborate with procurement and programme teams for securing shipments of goods in a timely manner and properly coordinated with the Government ministry.
• Maintain data on local supply and evaluate their overall performances (product quality and timely delivery, etc.);
• Ensure preparation of the supply status reports required for donor reports, programme analysis, annual reports, FTP reports, appeals, etc;
• Regularly communicate accurate inventory status, inventory aging and incoming supplies information;
• Establish and maintain effective and constructive communication with CO Units, Commodity security branch on a continuous basis in order to take proactive actions on all logistic related matters;
• Support in supply chain management risk assessments, spot-checks and audits as part of last mile assurance and support in the preparation of reports as per HQ requirement;
• Effectively support the development of the staff of the IP Supply Unit’s, as possible

providing technical assistance in the use of logistic software and/or traditional

warehouse management systems;

• Responsible for receiving and inspection activities, ensuring completeness and accuracy of the appropriate supporting documentation for all supply and logistics transactions including bidding, customs clearance, receiving and inspection of goods, delivery slips, etc.;
• Support the IOM in the timely and effective implementation of logistic related internal and external audit recommendations;
• Arrange proper handovers of logistic related matters to the backup staff when going on leave, mission, or leaving the organization;

Facilitating and effectively managing logistic matters associated with shipments of goods and distribution of supplies related to the humanitarian emergency:-

• Coordinate and supervise the timely customs clearance of Inventories procured by the country office per the applicable procedures;
• Team up with the Programme Units and other members of the Operations Department, as well as PSB, in order to ensure timely completion of customs clearance;
• Ensure timely coordination of logistics related matters such as obtaining import permits as required, product registrations, arranging waivers, etc.
• Review the OTS and Shipment Tracker data on a regular basis to identify red flags indicative of problems in the processes (e.g., delays in shipments or customs clearance; shipping documents not sent or received; aged in-transit or static inventory; items approaching their expiration dates; missing handover documents) and ensuring adequate remedial actions are timely taken;
• Ensure the safekeeping of inventory supplies, management of the warehouses and distribution of supplies and equipment;
• Ensure timely distribution of supplies according to approved plans and facilitate the coordination with the Programme Units, the partners and the recipients; swiftly providing copy of the inherent supporting documents for receipts, hand of over and distribution of goods he/she supervises to the Shipment Tracker Focal Point;
• Supervise and control the daily logistics operations including cold chain requirements when applicable, storage, transportation and distribution/dispatching;
• Under supervision of the UNFPA Supplies Focal Point, he/she assists in the coordination and the monitoring and reporting of last mile assurance activities on goods made available to Implementing partners, participating on Spot Checks on goods distributed;
• Ensure the timely and accurate recording of all inventory transactions (e.g., physical receipt, put in warehouse, handover and disposals / adjustments) ensuring that the Shipment Tracker accurately reflects all inventories of goods under UNFPA control at all times;
• Ensure timely reporting of inventory status, movements and foreseen issues to Programme Units and CO Management;
• Ensure that the issues such as missing items/quantities, quality related issues, inventory adjustments that are a result of damage/expiration/theft and other causes are reported on a timely basis;
• Lead and coordinate the periodic physical count of inventories items; conduct monthly verification of inventory records in shipment tracker and supporting documentation;
• Contribute to the management of UNFPA assets and facilities, including insurance requirements.
• Assists the IOM in exercising control of inventories on warehouses where

UNFPA has goods in custody.

• Collaborating with programme, implementing partners and other UN Agencies, providing
• technical and advisory support on the humanitarian emergency and national systems:-
• Cooperate with other UN Agencies in knowledge building and knowledge sharing for suppliers’ database and assessments.
• Participates actively in logistics related inter-agency meetings and working groups to ensure UNFPA interests are reflected in common system activities related to logistics.
• Participate in inter-agency initiatives associated with strategizing the supply chain function of the CO, taking the inputs from the programme leads and the programme interests and promoting logistic harmonization among the UN agencies operating in the country.
• Carry out any other duties as may be required by the UNFPA management

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Compensation and Benefits

This position offers an attractive remuneration package including a competitive net salary plus annual leave, health insurance and other benefits as applicable.

Disclaimer

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotlinettp://www.unfpa.org/help/hotline.cfm

In accordance with the Staff Regulations and Rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Job Requirements

Qualifications and Experience

Education:

• Advanced university degree in business administration, public administration or a related field. Specialized knowledge in the field of Procurement, Logistics, Quality Management Systems and or Supply Chain, is desirable.

Experience and Knowledge:

• Two years of relevant experience at the national and/or international levels, in supply, logistics, demand planning & forecasting, contracting & contract management, emergency response, procurement strategies & procurement policy, and/or other directly- related technical fields is required.
• Proven experience in warehouse management/operations is required.
• Experience in development and humanitarian work is required.
• Experience in international, public procurement or contracts and supplier management is highly desirable.
• Experience with UN Logistics, Incoterms and their use, procurement, finance and contracting regulations and procedures will be an advantage.
• Experience in the use of softwares for warehouse management.
• Experience in the use of software for logistics management.
• Knowledge of logistics on health and pharmaceutical products is an asset, especially related to sexual, reproductive and maternal health.
• Proficiency in current office software applications and corporate IT systems, in particular, excel, required at intermediate level (able to use complex formulas and use of pivot tables).

Languages:

• Fluency in English required. Proficiency in Tigrinya language is desirable. Knowledge in other UN languages an asset. 

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results 
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact
• Functional Competencies:
• Business acumen
• Implementing management systems
• Client orientation
• Securing and developing capacities in logistic services
• Managing data, documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking.

How to Apply

Interested and qualified applicants can apply through 

click here

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment. Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.