UNHCR

Position: Associate PSP Support Officer

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Posted date: 6 minutes ago

Application Deadline: Nov, 23/2021 (13 days left)

Procedures and Eligibility

Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Duties and Qualifications

Associate Private Sector Partnerships Support Officer

Organizational Setting and Work Relationships

Within UNHCR's Division of External Relations, the Private Sector Partnership Service (PSP) supports the Agency's global collaboration with the private sector through its network of fundraisers and national associations in multiple operations located in the different regions ('the PSP network'). The recent PSP Global Strategy has the vision to grow PSP into a service capable of generating $1bn annually and focuses on both individual giving (IG) and private partnerships and philanthropy (PPH) and identifies priority markets and regions.

PSP's Private Partnerships and Philanthropy Section (PPH) builds and manages partnerships with corporations, foundations and High Net Worth Individuals (collectively called 'PPH donors'). A subset of the PSP Global Strategy and within wider organizational changes within UNHCR aimed at guaranteeing that the Organization has the structure and resources in place to effectively respond to the challenges of forced displacement.

The Associate Private Sector Partnerships Support Officer is part of a multi-functional team in the Partnership Support Unit (PSU) normally reporting to a more senior PSU staff. PSU is an integral support role within PSP to assist with strengthening cooperation with key institutional stakeholders namely the Regional Bureaux, Field Operations and Divisions to support PSP fundraising opportunities.  

PSP has identified a need for predictable and systematic support for fundraising projects as well as for credible reporting to donors. Thus, the Associate PSP Support Officer will be expected to contribute to PSP¿s capacity to realize the ambitious targets set for private sector fundraising in both the immediate and long term. PSU aims to strengthen private sector donors¿ experience and position UNHCR as a trustworthy and reliable partner. The Associate PSP Support Officer will support fundraisers and relationship managers along the donor journey, serving as a bridge between the fundraising network and the Bureaux and Field Operations in order to achieve mutually beneficial outcomes for PSP and our private donors.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Support the PSP network by providing client-oriented service to help fundraisers reach their targets, including responding in a timely manner to requests and queries regarding UNHCR programmes and operations within the Area of Responsibility (AOR).
• Contribute to UNHCR's programmes the AOR and provide content on UNHCR needs that will appeal to PSP donors, including regular updates on funding gaps and opportunities.
• Support in the negotiation, in close collaboration with HQ, Regional Bureaux and field counterparts, their designate, specific funding requests to find solutions that both meet donor requirements and organizational priorities.
• Facilitate the agreement, as required, on detailed budgets, activities to be implemented, donor reporting requirements and funding space with field colleagues and divisions related to potential contributions.
• Ensure contributions within the AoR are managed in line with internal UNHCR processes, including the contribution management processes, and that income is properly recorded.
• Assist with the clearance of contributions (including the related legal documentation), grant agreements and pledge letters for the AoR prior to signature by the appropriate supervisor.
• Provide guidance on the use of PSP envelope or 'AOL reserve' within the AoR.
• Assist with the review of PPH contributions in the ERP system to ensure correct earmarking, implementation period and reporting requirements are reflected in the CD.
• In close collaboration with the relevant stakeholders, support the clearance of Exchange of Letters/ Grant Agreements/ General Cooperation Agreements as they relate to private donors, and liaise with the relevant bureau, field operations, LAS / and other potential entities/services, as required.
• Keep track of potential contributions that are 'under discussion' and 'projected' and ensure that the projections are adequately reflected in the ERP system.
• Support in the liaison, advice and management of carry-over requests through close consultation with concerned key stakeholders, as required.
• Support field staff in tracking progress and results from earmarked contributions
• In close collaboration with grant writers, provide them with raw fundraising material to support the development of fundraising materials (proposals, concept notes and reports) that are UNHCR brand-compliant, and aligned with UNHCR organizational priorities and key messages. Ensure that the content and budgets of such fundraising materials are technically sound and that projects and activities funded by private donors can be reliably implemented in order to support further giving and avoid reputational risks for UNHCR.
• For HQ-based or regional positions, coordinate multi-regional/global funding initiatives (including proposals), liaising with relevant stakeholders as required, including staff covering assigned regions, thematic and grant writers.
• Provide support to PSP donor missions at the request of PSP HQ, including liaising with field colleagues as required.
• Contribute to the capacity building of colleagues¿ understanding of private donor requirements, including proposals and reporting.
• Contribute to the capacity building of fundraisers in the areas of contribution management and programme, including the operations management cycle in line with established UNHCR policies and procedures.
• Assist in the development of tools and reports in coordination with other UNHCR units to support and enhance processes.
• Perform other tasks as required.

HQ Thematic roles specifically:

• Keep abreast, through a thematic lens, of UNHCR¿s programmes and priorities that could appeal to PPH donors in a range of markets and contexts.
• Respond to thematic requests and queries from fundraisers in the PSP network in a timely manner by closely coordinating with PSU staff within the AoR and based on information received by relevant UNHCR units.
• Liaise with PSU staff in the AoR over activities and budgets to be proposed in thematic concept notes, proposals and fundraising packs.
• In close consultation with PSU staff as well as PSP fundraisers, undertake research and write thematic content for fundraising materials (including concept notes and proposals) to support PPH fundraising, including translating technical language into accessible donor-facing language.
• Research and draft tailored fundraising packs on themes proposed by PPH fundraisers in the network in response to donor interest and approved by the supervisor, ensuring these are brand compliant and aligned with UNHCR key messages.
• Provide regular updates on UNHCR¿s thematic priorities and related funding gaps.
• Perform other tasks as required.

Minimum Qualifications

Years of Experience / Degree Level

• For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree

Field(s) of Education

• International Relations; Social Sciences; Law; Economics; Development Economics; Peace and Conflict Studies; or other relevant fields.
• (Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

• not specified

Relevant Job Experience

Essential:

• Partnerships/program experience in a not-for-profit organization or an international organization with a particular focus on fundraising activities for humanitarian causes. Donor relations experience preferably with the private sector with strong client orientation and understanding of private sector donor requirements.
• Good understanding of UNHCR, its mandate, priorities and field operations. UNHCR programming and program management experience or certification. Working knowledge of donor relations

Desirable:

• Good knowledge of humanitarian operations in an international setting. Field experience, preferably with UNHCR, or with other humanitarian or development organizations is a plus. Excellent analytical and conceptual skills and strong communication and presentation skills (both verbal and written). A team player to effectively coordinate with multiple stakeholders. Demonstrated understanding of UNHCR budget structure and results framework. Practical experience of UNHCR corporate tools, such as Focus and MSRP. Exposure to UNHCR specific learning and training, including PM1.

Functional Skills

*FR-Fundraising (incl. operations, programmes)

*PG-Programme Management (programme cycles and reporting standards)

CL-Programme/Project Mgmt (formulation, implementation, programme cycles and reporting)

PG-Resource planning

UN-UN/UNHCR Inter-agency Policies, Standards, Programmes, and Partnerships

PS-Private sector fundraising and partnerships

(Functional Skills marked with an asterisk* are essential)

Language Requirements

• For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
• For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
• For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seek guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

C001L2 - Accountability Level 2

C002L2 - Teamwork & Collaboration Level 2

C003L2 - Communication Level 2

C004L2 - Commitment to Continuous Learning Level 2

C005L2 - Client & Result Orientation Level 2

C006L2 - Organizational Awareness Level 2

M001L2 - Empowering and Building Trust Level 2

M003L2 - Judgement and Decision Making Level 2

M006L2 - Managing Resources Level 2

X005L2 - Planning and Organizing Level 2

X007L2 - Political Awareness Level 2

X008L2 - Stakeholder Management Level 2

How to Apply

CLICK HERE

Additional Information

• Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, traveling, processing, training or any other fees).
• The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.