We want to attract qualified WOMEN for this position, therefore, are HIGHLY ENCOURAGED TO APPLY!

About PCI

Founded in 1961, PCI is an international non-profit organization dedicated to enhancing health, ending hunger, overcoming hardship, and advance women and girls around the world. In 2018, PCI served more than 12 million people in 15 countries across Asia, Africa, and the Americas. During the past 50 years, the organization has served millions more in 14 additional countries.

PCI has been working in Ethiopia since 2005 and is implementing a project ‘Resilience in Pastoralist Areas (RIPA)’ funded by US Agency for International Development (USAID) that will improve resilience to enhance food security and inclusive economic growth for lowland pastoral communities. RIPA is a five year project started in 2020. 

Job Summary: 

The Finance and Administration Officer will be part of Finance and Operations team that aims to help improve resilience to enhance food security and inclusive economic growth for lowland pastoral communities funded by USAID. Project Concern International (PCI) seeks to recruit individuals who are passionate, knowledgeable and experienced administrative work and have basic financial skills. The successful candidate’s assignment will involve office management, support in procurement, preparation of financial requisitions and other administrative work.

Key Duties & Responsibilities:

Accounting/ Financial management tasks (70%)

• Ensure that all expenses are properly authorized and documented before payment through checking correct budget codes and seeking prior approval
• Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedure including processing check payments to supplier and staff on a timely basis
• Ensures that all financial transactions of the field office comply with donor and PCI financial policies and procedures.
• Petty cash monitoring and process replenishment up on receiving valid financial documents
• Support staff medical insurance and reimbursement with PCI’s Insurance Company.
• Review settlement of travel and training advances against PCI travel policy and prepare journal entry 
• Ensure data entry into QuickBooks is done timely and accurately
• Review monthly time sheet and over time calculations and prepare monthly payroll
• Prepare monthly bank reconciliation
• Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the PCI financial policy.
• Ensure all financial and local government regulations are adhered to.
• Perform any other duties as assigned by the supervisor.

Procurement/ Logistics and Administrative work (30%)

• Completing procurement forms – procurement requests, purchase orders etc.
• Simple bid analysis
• Carrying out due diligence on suppliers
• Draft and type routine correspondences
• Maintain filing and other office systems
• Handles communication including telephone, fax and email
• Assists in preparing programs for visitors, including hostel bookings, airport transfer, ticketing etc.
• Support in arranging travel schedules and related logistics (including fund monitoring), together with expense claims for staff
• Maintains office environment and stationary supplies with appropriate records
• Liaises with the appropriate units for repair, supply and maintenance of office facilities
• Support asset management including inventory, asset tagging and documentation.
• Processes the monthly payments for office utilities and subscriptions
• Perform any other duties as assigned by the supervisor.

Position Parameters/Special Responsibilities Required:

• This position is based in Addis Ababa, with some travel to lowland 

Department: Finance and Operations

Reports to: Finance and Operations Director

Job Requirements

Required Qualifications:

• BA Degree in Accounting, or Business Management
• Efficiency with use of (Microsoft Office; Word, Excel, PowerPoint and Outlook) is essential
• At least 3-5 years’ experience in as an administrative and finance assistance preferable for an NGO  
• Excellent organizational, interpersonal, written, and verbal communication skills in English and other Ethiopian languages
• Good judgment and a high level of respect for confidentiality
• Demonstrated ability to coordinate tasks to meet deadlines
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
• Demonstrated ability to develop and maintain effective work relationships with counterparts
• Strong work ethic and willingness to work a nontraditional work schedule
• Balance: combining patience, empathy, and honesty with the assertiveness, clout and drive to see any job through to the end

Desired competencies/Attributes:

• Solution orientated
• Ability to remain calm and composed under pressure
• A passion for the mission and values of PCI.
• Participate in PCI’s innovation efforts and in teams on innovation initiatives.

How to Apply

The closing date for this application is November 20, 2021. Interested applicants who meet the qualifications should send their application letter and Curriculum Vitae through CLICK HERE on or before the closing date.