Save the Children

Position: Supply chain Coordinator

Job Time: Full-Time

Job Type: Contract

Place of Work: Hawassa, Ethiopia

Posted date: 56 minutes ago

Application Deadline: Nov, 25/2021 (13 days left)

ROLE PURPOSE: 

The Supply Chain Coordinator will ensure an effective and accountable Supply Chain/logistics support system in line with Save the Children’s global and SC-Ethiopia’s national policies and procedures at the field office. The post holder will also be responsible for the overall coordination and implementation of effective procurement, fleet, construction, warehousing, and asset management practices of the field office

CHILD SAFEGUARDING: Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

JOB-SPECIFIC ROLES AND RESPONSIBILITIES

• Coordination and Support to Programme Logistics; ensure that Save the Children’s supply chain policies and systems are fully addressed and procedures adhere in the areas of procurement, warehousing, fleet, asset, and construction management.
• Directly plan, lead, manage and motivate fleet, warehouse, procurement, and Admin unit staffs and ensure that they have clear work plans and objectives and receive regular supervision and reviews; Build their capacity through the use of effective training, performance management frameworks, and development plan.
• Ensure accountability to donors and beneficiaries through the implementation of regular reporting and strong control mechanisms. 
• The post-holder will comply with all relevant Save the Children policies and procedures concerning child safeguarding, safety and security, code of conduct, equal opportunities, and other relevant policies.
• Attend cluster meetings and represent the organization in cases of officially delegated. 

Job Responsibilities:

• Ensure effective and accountable Supply Chain support system in place in line with the SCI’s global as well as SC-Ethiopia’s national supply chain-related policies and procedures. The post holder will also be responsible for the overall coordination and implementation of effective procurement, fleet, construction, warehousing, and asset management practices in the field office.
• Implement Supply Chain strategy developed by the Country Office concerning the field Office Operations;
• Plan and implement an effective purchase order management and tracking system at the field office level for local and national orders and organize schedules for Framework, bulk, and any other economical strategic purchases.
• Directly involved in the operational planning mainly the supply Chain aspect of the projects which includes budgeting, procurement, and project implementation planning, etc
• Make certain that all supply Chain requirements are delivered following timescales set and agreed upon with program managers.

Coordination and Support to Programmes;

• Directly plan, lead and monitor the activities of procurement, warehouse, and fleet management units.
• Ensure SCI supply chain ERP systems are implemented as per the standard.
• Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services.
• Ensures up-to-date procurement tracker in place and consistently communicated to the respective budget holders (requesters)
• Work with Country Supply Chain Team; Supply Chain Functional managers (Procurement, warehouse, Fleet and Construction managers) as well as with the Country office Supply Chain specialist for maintaining efficient and effective program delivery;
• Conducting periodic market assessments in defined procurement locations, including gathering information from the market and peer agencies
• Overseeing all tender processes for SCI Hawassa Field Office
• Working with stakeholders to define specifications and decision-making criteria for all tenders.
• Understanding various aspects (including the legal aspects) of organizational Terms & Conditions and negotiating these with suppliers.
• Regularly review programs logistical requirements and ensure that program works are carried out in the most efficient and cost-effective manner;
• Provide support and work closely with the program/ project heads in developing procurement plans;
• Prepare and submit scheduled monthly field office logistics (Procurement, Fleet, asset & warehouse) reports to the country office;
• Assist in conducting a market survey of goods, services, and works and establishing vendor registration database, and framework agreements for commonly procured items in the South Area Office;
• Establish FWA within the FO threshold limit.
• Ensure all financial benefits gained from procurement are captured and reported on time.
• Coordinate and manage all procurement requirements and provide adequate and timely logistical support to the field office including timely transport and delivery of services and supplies;
• Ensure compliance with donor rules and SCI procedures for warehousing and inventory management;
• Establish and maintain accurate and up-to-date fixed asset register records in the field office
• Directly involved in the tender management of high-value transaction and construction works;
• Ensure accountability to donors and beneficiaries through the implementation of regular reporting and strong control mechanisms;

Reporting Requirement;

• Preparing a monthly ‘Supply Chain Coordinator Report’ to the Country Supply Chain, Area Supply Chain, and Field Office Manager (FOM) detailing all supply Chain activities including procurement trackers, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information;

MINIMUM QUALIFICATION AND EXPERIENCE

• job qualifications:
• Essential
• A minimum of 5 years experience in Management of Supply chain / Logistics and preferably in the NGO environment, including significant field operations, experience running both development and emergency programs;
• BA Degree or equivalent in Supply Chain Management, Development Studies or other business management fields;
• Field level experience in procurements and logistics for INGOs in international development and emergency programs
• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching. 
• Experience in solving complex issues through analysis, the definition of a clear way forward, and ensuring buy-in.
• Commitment to Save the Children values.
• Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods
• Highly organized with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
• A high level of computer literacy (word, excel, ppt, etc)
• Desirable;
• Excellent communication & interpersonal skills
• Computer skills, especially Microsoft Office
•  SC Values are Accountability, Ambition, Collaboration, Creativity, and Integrity.

To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.

• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving our performance or that of the team/organization.

• Thinking Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices 

Commitment to the aims and principles of SC including willingness to abide and enforce the Child Safeguarding Policy. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support 

We offer a competitive package in the context of the sector.

 Please add further detail here as required. For example, This role is offered based on national terms and conditions only.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize children's rights and ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

 All employees are expected to carry out their duties following our global anti-harassment policy.

How to apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. click here