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Executive Secretary

Habesha Cement Share Company

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Business

Secretarial, Admin and Clerical

Addis Ababa

Position

2021-11-16

to

2021-11-23

Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study

Full Time

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Job Description

  • Manage CEO priorities including sorting physical and electronic mail addressed to the CEO and flagging those of priority to CEO’s attention.
  • Manage the CEO’s calendar and schedules, and assist in prioritizing meetings and assignments, and keep CEO informed.
  • Prepare correspondence and memos on behalf of the CEO and dispatch them to the relevant units if necessary.
  • Arrange meetings involving the CEO by sending invitations for meetings on behalf of the CEO and ensuring coordination of facilities and resources required for conducting meetings.
  • Book conferences, seminars and events on behalf of the CEO.
  • Prepare budget for the CEO’s office.
  • Prepare drafts of external communications and reports for the CEO.
  • Follow up plan execution issued by the CEO and report progresses.
  • Maintain effective filing system by organizing documents and correspondences and ensure their safety.
  • Arrange travel, visas and accommodation for the CEO, and when required, travel with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
  • Provide high quality and professional office hospitality to visitors and handle incoming calls on behalf of the CEO.
  • Ensure the procurement of stationeries for the CEO’s office.
  • Regularly review local and international newspapers, journals, magazines and other appropriate media and identify and highlight relevant reports and findings to CEO’s attention. 

Job Requirements

Bachelor’s degree in Secretarial Science, Management and Business Administration, Information systems or related fields with a minimum of five (5) years of experience as Secretary, Personal Assistant or administrative assistant.

Commendable English writing and speaking skills are essential  

How to Apply

Interested and qualified applicants can submit their application letter, updated CV and all supporting testimonials via: recruitment@habeshacement.com

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