Major Responsibilities፡

Under the supervision of the CEO, the Executive Assistant provides assistance to high-level executives within a company and is often trusted with complex duties and sensitive information. In addition to general administrative work, Executive Assistant may be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership. Monitoring the day to day operation and assignments of the department given by the CEO’s

Main Duties and Responsibilities Include:

1. Management of the CEO’s schedule (e.g. meetings, travel, etc.)
2. Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the CEO.
3. Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the CEO’s.
4. Producing reports and presentations.
5. Draft and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
6. Support in the distribution of meeting agenda’s.
7. Support in preparation and distribution of meeting minutes chaired by the CEO.
8. Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies.
9. Maintains physical and electronic office filing systems for CEO.
10. Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the CEO; respond to sensitive complaints and requests for information from the staff and refer  inquiries as appropriate.
11. Follow up schedule appointments and maintain accurate appointment calendar for the CEO. Receive, sort, and distribute all incoming and outgoing correspondence.
12. Coordinate registration and travel arrangements for the CEO, as instructed. Organize receipts and process all travel authorizations and other related travel reports.
13. Responsible for administrative and secretarial duties to assist the CEO.
14. Perform other duties as assigned.

Reported for ፡ Chief Executive Officer (CEO)

Division ፡ Leadership

Location ፡ WebSprix Head Quarter 

Job Requirements

Qualifications

• Minimum of BA Degree in Business administration, Communications, Secretarial Science and Office Management or related field.

at least 4 + years professional experience in a similar position

Other knowledge, additional competences

• Experience in administration management.
• Excellent English language skills, written and oral
• High degree of efficiency, team-working, integrity and accountability
• Ability to work under pressure
• Experience and knowledge in computer applications (Microsoft Office, Microsoft excel, Power point, e-mail communication, internal outlook, and internet browsing, etc.), social media and other IT systems
• Proactive, energetic personality, team playing and communicating skills
• Ability to multitask and prioritize tasks
• Excellent project and time management skills
• Developed organizational skills
• Attention to detail.

How to Apply

Interested and qualified applicant can apply through: jobs@websprix.com

Note: Use "Executive Assistant" as the subject line of your email.