Source: EthioJobs 

Job Position: Grant Finance Officer

Company Name: ZOA

Deadline: Dec 2, 2021

Location: Addis Ababa

About ZOA

ZOA works with committed and motivated staff in serving millions of people affected by poverty, disaster, injustice and conflicts. Through the efforts of our dedicated staff, we are able to bring Signs of Hope and to support people who suffer due to armed conflict or natural disasters by helping them to rebuild their livelihoods.

We value our employees and offer a wide range of benefits to meet the specific needs of our staff and their families. However, ZOA has a zero tolerance towards violation of safeguarding policies like Child Protection & Protection from Sexual Exploitation and Abuses.

Because ZOA highly values Integrity, we also expect all colleagues to sign up for and adhere to our Code of Conduct. As part of its recruitment process, ZOA carries out rigorous background and reference checks for all candidates, which will include checking government sanction lists and possibly criminal records. As ZOA also participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire, the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). This Statement of Conduct adopts the definitions used in the Scheme. The provision of references by ZOA will be subject to the Scheme as well.

Purpose:

The Grants Finance Officer will contribute to the overall grants management at ZOA Ethiopia. The position holder will work with the Grant Finance Coordinator in managing the grant finance for all projects.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Support the development of specific components and sections for new proposals & amendments in close collaboration with the Grant Finance Coordinators working with finance and program staff at the country office and field offices
• Support budget development for newly assigned proposals and amendments by compiling raw data inputs from programs teams
• Support budget reviews and feedback incorporations to ensure accurate budgeting
• Support the development of budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed
• Support Grant Finance Coordinator in the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges
• Support the GFC in the development of timely and accurate financial reports in accordance with donor requirements
• Upload all submitted reports on ZOA Manager and file submitted reports in the hard copy folders
• Assist the Grant Manager in the preparing of Project Kickoff, Mid-term and Closing meetings, as  well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised
• Create and update regularly electronic and hard copy files related to assigned proposals and grants
• Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met
• Disseminate weekly and monthly trackers (Grants tracker, BVA Burn rate etc)
• Support in liaising with internal and external auditors for the smooth running of project audits
• Work with programs team to align budget notes with existing grant terms and conditions
• Ensure compliance with donor grant requirements and internal policies and procedures
• Conduct field visits and spot check for consortium projects; prepare reports, including possible corrective actions and follow-up on all recommendations
• Coordinate with the Grant Finance Coordinator and finance staffs to assure follow up actions and implementation of audit recommendations and addressing common audit findings and introduce lessons learned sessions
• Support in collating, printing and acquiring signatures for quarterly and annual government reports, file both in soft copy and hard copies of all government reports
• Perform any other work as assigned.

Job Requirements

QUALIFICATIONS & REQUIREMENTS

Minimum of 5 years of relevant work experience related to proposal development, budget development, and financial reporting

• BA Degree in Accounting and Finance
• Advanced MS Excel and Math skills
• Self-driven, independent and motivated
• Good communicator with strong organizational, time management and analytical skills
• Excellent inter-personal, cultural and diplomatic skills
• Good written and spoken English skills
• Flexibility to adapt to changing requirements
• Strong communication, organization and interpersonal skills
• Willingness to travel to field program offices as required
• Strong commitment to ZOA’s mission, purpose and values

VALUES:

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values
• Good knowledge of CHS and capacitate partners to work in adherence to CHS
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for self
• Widely shares personal vision for ZOA, engages and motivates others
• Future oriented, thinks strategically and on a global scale.
• Collaboration:
•  Builds and maintains effective relationships, with own team, colleagues, members, government officials and partners
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take calculated risks.

Integrity:

• Honest, encourages openness and transparency
• Always acts in the best interests of children.

How to Apply

If you are interested in this position, please apply via ethiojobs.net by sending your CV and a motivation letter indicating your suitability for this position to before the due date Please provide at least 3 references related to your previous employment listed in your CV or motivation letter. 

CLICK HERE

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. A written test will be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results. Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.