Job Expired

company-logo

Emergency Response Project Coordinator

Plan International Ethiopia

job-description-icon

Social Science

Agricultural Economics

Bahir Dar

7 years

Position

2021-11-26

to

2021-12-01

Required Skills
Required skills have not yet been specified for this position this job
Fields of study
No fields of study

Contract

Share

Job Description

The position holder will be responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of Plan’s emergency response within his/her designated geographical area mainly related to three core areas: Emergency nutrition, Emergency Child Protection and Emergency WASH related projects including handling manpower and budgetary aspects of the projects. 

Contract Duration : Six months with possibility of extension

MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS

Reports to: Program Area Manager 

Direct reports: Assumes manager of more than one department supervisory nature duties with additional functional supervision responsibility. The coordinator directly supervises up to 6 directly reporting employees where indirectly the supervision extends to 21 to 50 employees.

Key relationships

Internal: 

  • Program Area Manager: provides status updates including security updates  
  • Program Coordinator: Inform TOR review, status of budget transfer , Monitoring and evaluation reports 
  • Finance: inform budgetary updates and related activities 
  • Logistic: schedule updates on logistics, rental vehicles and status of procurement order or items
  • Humanitarian Country office: updates on grant status 

External:

  • Government (MOFED):Project monitoring status report 
  • Federal Disaster Preparedness and Prevention Commission: Project monitoring status report 
  • Ministry of Health : Attend weekly emergency nutrition meeting
  • Ministry of Water , Irrigation and Energy: Inform WASH project status  

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Organize and Lead Multidisciplinary Emergency teams (25%)

  • Lead a multi-disciplinary professional emergency teams consisting of (up to 15 staff) working in the project site
  • Ensure emergency assessments are effectively undertaken and implement integrated emergency response, recovery and exit strategies in close collaboration with major partners and stakeholders
  • Ensure all team members clearly understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.
  • Work collaboratively in close relation with field, OPA ,and concerned CO staffs
  • Ensure existing human resources needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.
  • Promote productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.
  • Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behavior.
  • Create the conditions to ensure effective teamwork and morale is strictly observed.
  • Conduct periodic performance appraisals of team members and provide timely feedback.
  • Ensure logistical resources demands are fully assessed, identified, described and communicated, in collaboration with the PA and Country Office logistic department.
  • Identify training needs and work with HR department to develop and implement relevant training plans. 
  • Ensure compliance with all Ethiopian government legal, contractual, labour and statutory requirements. 
  • Communicate effectively on usage, procedures and relevant communications protocols to all emergency response team. 

Managing project budget (25%)

  • Lead humanitarian and rehabilitation projects in in the project site, implementing donor funded projects in Food Security Livelihoods and WASH sectors, responsible for the successful implementation of projects valued up to $1,200,000 USD per the project period. 
  • Coordinate effectively the development of all project implementation plans and budgets within the framework of the agreed emergency response program and strategy
  • Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.
  • Monitor periodically grant budgets with OPA and CO finance teams, and in compliance with donor regulations.
  • Provide timely support for field emergency finance teams in cash forecasts, budget follow-ups, and adherence to regulations

Project implementation coordination, monitoring, follow up and reporting(25%)

  • Coordinate the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with CO (Livelihoods and WASH Specialists) and OPA for review and then submission to donor
  • Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks and relevant SPHERE standards
  • Provide continuous technical and organizational support and capacity building to field teams
  • Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges;
  • Ensure the National Project Manager, ERR Lead/Deputy lead is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments;
  • Ensure different sectoral activities such as (FSL and WASH) are implemented in a coordinated and integrated manner;
  • Ensure all project activities are conducted in accordance with the agreed work-plans and proposals 

Managing relationship and networking with government, partners and other stakeholders (15%)

  • Assist and advise the National Project Manager and ERR Lead with securing donor funding for emergency projects.
  • Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.
  • Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule. 

Conduct community need assessment before developing projects (10%)

  • Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects
  • Support pragmatic project design and proposal for institutional and public funding 
  • Maintain on-going surveillance of the developing humanitarian emergency situation and in consultation with the National Project Manager and Emergency Response and Recovery lead, adjust activities accordingly

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

  • MSc or BSc in Rural Development, Agriculture, Economics, Development studies, Public Health, Hydraulic Engineering, Sociology or other related fields is required with a minimum of 7 years working experience. 
  • Good managerial experience, including managing budgets
  • Equipped with sufficient level of awareness on : Early warning concepts; Disaster risk management practice and knowhow; food security framework; good understanding of national government policies and agro-pastoralist awareness   
  • Knowledge of child rights programming 
  • Good knowledge of field level realities of humanitarian NGOs work;
  • Experience of working in agro-pastoral context
  • Knowledge of FSL, WASH, DRR, CTP, EWS, DRR and DCM; 
  • Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions
  • Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct
  • Fluency in English language is essential, knowledge of local language is desirable 

How to Apply

The closing date for the application in December 1, 2021. Qualified candidates should submit the application using CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on HERE 

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.

 

Related Jobs

2 days left

International Rescue Committee (IRC) Ethiopia

Livelihood Manager

Livelihood officer

time-icon

Full Time

3 yrs

1 Position


Masater's or Bachelor's Degree in Agriculture, Agricultural Economics, Food Security, Rural Development, International Development, Economics, Disaster Risk Management or in a related field of study with relevant work experience Duties & Responsibilities: - Jointly with the ERD technical team to design and develop evidence-based food security, livelihood, and resilience-building projects including Theory of Change (TOC) and a logical framework with specific, measurable indicators. - Prepare detailed implementation plans for the program/project, including budget, activities, procurement, timelines, resource requirements, and roles of the team. Communicate these plans clearly to project and field staff through training and cascading information.

Harar