Job Description - Program Support Officer (210008BD)  

External Job Advert

Internal / External Vacancy of South Area Program Support Officer

Duty Station: Hawassa

ROLE PURPOSE: 

To assist the Area Manager for East and the Area team by providing Programmatic, Award, Finance & administrative Support.

JOB SPECIFIC ROLES AND RESPONSIBILITIES

• Coordinate awards for projects implemented in South Area Field offices and operations, compile reports and submit to respective technical specialists.
• Follow up monthly budgets utilisation Awards implemented in the area and update the AM.
• Represent the Area in internal functional coordination meetings as appropriate
• Track and oversee purchase of supplies for projects and facilitate their transportation to field operation sites. Tracks Country Office level procurements.
• Follow up of project related payments as assigned by the AM and ensuring document fulfilment.
• Offering administrative support to project managers and FOMs in the Area office to facilitate the day to day work routine, scheduling and organizing meetings.
• Liaison with relevant budget holders and departments of the CO in following up and expediting the execution of program and operation related activities of the area and its field offices
• Quarterly Technical Experts support request follow up with the FOMs, compilation of field requests and follow up field technical support provisions.
• Quarterly Government reports follow up with the FOMs and project agreements/MOUs sign off follow up
• Country office Procurements requests & performance follow up
• Maintains, tracks and updates the AM regarding the monthly deliverables of Field Office Managers and other key staff of the hub as per the monthly task calendar of the Area
• Gather relevant program implementation/operations information pertaining to the Area and its field offices including AO and FO one pagers, telephone trees, maps etc
• Synthesises, compiles and presents project operations information using SMART tools such as dashboards, regularly updated maps of the field office operations etc.
• Compile high-quality monthly reports and updates based on reports of field office managers and other functions of the Area
• Ensures that minutes of important meetings such as Area and FO SMT are timely received, documented and actions are tracked and the AM is kept updated 
• Organises Area level meetings and takes minutes 
• Ensures that relevant information, reports, minutes and publications are distributed within the hub
• Develops and maintains an information management and communication system and processes to ensure plans and progress are captured, shared and stored effectively
• Travels to the field as required to provide support on specific program operation area as requested
• Follows up on any South Area programme operations related issues at the request of the AM.
• Coordinates with FoMs and Area Office Support function managers to track and manage management concerns, HR, supply chain and finance related concerns including cross cutting issues like risk management, fraud, legal cases and safeguarding
• Undertake any other task as assigned by the AM

MINIMUM QUALFICATION AND EXPEREINCE

• Bachelor degree in an area of social development or equivalent 
• Recommended a minimum of 2 years experience in Program Management and working in an NGO environment handling program operations activities 
• Strong organizational, electronic information management and presentation skills and experience. 
• Highly developed interpersonal and communication skills
• Good cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
• Fluency in written and spoken English
• Ability to present complex information in a succinct and compelling manner

Commitment to Save the Children values

To meet the value system, the post holder is expected to demonstrate the following competencies on an ongoing basis.

• Leading Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organization.

• Thinking Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practices 

Commitment to the aims and principles of SC including willingness to abide and enforce the Child Safeguarding Policy. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support 

We offer a competitive package in the context of the sector.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at  CLICK HERE

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

 All employees are expected to carry out their duties in accordance with our global anti-harassment policy. 

Location: Hawassa

Employee Status: Fixed Term

Closing Date: Nov 26, 2021