JOB SUMMARy

Under the supervision of the immediate supervisor , the Registry/Data Clerk is responsible for providing the necessary information to clients on the services available at the clinic as appropriate, managing  comprehensive ART/HIV ,STI and PMTCT program data, recording client information on the manual and electronic medical registration formats provided in the form of capturing/abstracting from patient card/chart and entering to appropriate registration format , gives appointments and dates of specific services registered clients, Responsible for tracking, data entry and cataloguing of patients documents; Keeps clients’ records and registry cards in orderly and retrievable order; store and keep report data confidentially in regular bases.

 RESPONSIBILITIES & TASKS     :

Carries out other similar activities as may be assigned by the Medium Clinic Coordinator;

1. Recording client information demographic data on medical registration formats provided clinical data management systems and patient card/chart etc.;
2. Manages daily data entry of clients of ART, STI, PMTCT and HCT using computerized open electronic medical records management systems-SMART-Care (OEMR).
3. Responsible for tracking, data entry and cataloguing of patients documents;
4. Keeps clients’ records and registry cards in orderly and retrievable order;
5. Update, maintains and retrieve information and backup data for all open electronic medical records management systems-SMART-Care(OEMR);
6. Actively participate in ART Multi Disciplinary Team(ART-MDT) meeting , record and keep proceedings
7. Assures the hard-copy patient records and the data stored in the open electronic medical records management systems-SMART-Care(OEMR) remains confidential and only limited access by approved individuals is maintained
8. Produce summary service statistics report on ART, STI, HCT and PMTCT on monthly basis: copies and distributes to clinic Coordinators and Area office M&E.
9. Producing monthly report for Medium Clinic Coordinator, M&E, Area Manager and others as per requirement.
10. collect daily cash as per the financial policy of the Association.
11. Identify and provide data on lost to follow up and dropout clients to case manager

Job Requirements

Educational Background:- Dip. in ICT  

Minimum Years of Relevant Experience:- 4 years after graduation in College Diploma, shall posses an extensive experiences in customer service data clerk or similar position 

Desirable:- Knowledge of the ICT, PC preventive maintenance and data management, is required; Computer skill in relevant software desired, 

How to Apply

Interested applicants should send no-returnable applications with CV and copies of credentials and other supporting documents with in 10 calendar days of this announcement to the following address: Family Guidance Association of Ethiopia Human Resource and Organizational Development Division P.O. Box: 5716 Addis Ababa Or: Apply through ethiojobs.net Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

For more information about the Association, please visit www.fgeet.or