Plan International Ethiopia

Position: Procurement Assistant

Job Time: Full-Time

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Posted date: 1 day ago

Application Deadline: Dec, 8/2021 (6 days left)

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES 

Assist Procurement Process of PIE (60%) 

• Assist the Procurement Unit in the distribution of RFQs and Collection of Bids, collection of samples of materials from suppliers, distribution of purchase orders and contracts, collection of purchased materials and delivery to store and make sure the organization receive exactly what was ordered from suppliers 

Assist Procurement Team (30%) 

• Assist the procurement team in preparing PR, PO, maintaining procurement documents and filling and other activities in relation to procurement 

Perform Additional Duties (10%) 

• Effectively handle any relevant assignments assigned by the supervisor and support other team members 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC). 
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work. 
• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES 

LEADERSHIP COMPETENCIES 

• Courageous in taking a lead, focused on Plan International's purpose, and making the most effective contribution within my own work context. 
• Behave in line with our values and safeguarding practices, inside and outside work. 
• Challenge own attitudes, unconscious bias, and behavior and speak up when they see wrongdoing, especially by those who use their power over others to create fear or abuse. 
• Understand and adhere to the policies, processes, practices, and standards relevant to their own work and keep their knowledge and skills up to date. 
• Honest and efficient in the use of resources, including own time. 
• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn. 
• Constructive and optimistic in facing setbacks, challenges, and change, using own initiative to analyze issues and improve things. 
• Good team player, communicating effectively and being open and supportive towards those around them. 

BUSINESS MANAGEMENT COMPETENCIES 

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of the Plan's purpose, values, and global strategy 
• Manage legal and reputational risk including risk assessment, communication, risk management, and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety, and Security 
• Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation, and program and project management 
• Manage people and information including skills

Qualifications/Experience Essential: 

• Education at Diploma level in relevant fields of studies  
• 2 (two) years relevant work experience in a similar position 
• Valid 3rd grade or above Driver’s License with no history of major accidents within the last 3 (three) years 

Qualifications/Experience Desirable: 

• Good driving record 
• Experience in other Logistics areas and/or Office Administration is desired 
• Good understanding of markets places in Addis Ababa 

Languages Required: 

• Fluency in the English language is essential 
• Knowledge of local languages is a desirable 

How to Apply

CLICK HERE

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Female applicants are highly encouraged to apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.